Senior Administrative Support Specialist

3 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $14,120 - $17,430
Job Description

This role is for a highly skilled Administrative Support Specialist who will be responsible for providing top-notch support to senior executives. The ideal candidate will have excellent communication and organizational skills, as well as the ability to work independently with minimal supervision.

Duties and Responsibilities
  • Create and send statements or invoices, track payments, and record company expenses
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)
  • Store and organize documents and files
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
  • Research products, purchase goods & secure samples
  • Store, update & collect information for marketing and sales campaigns through a CRM system
  • Monitor projects, conduct internal communication & organize company data
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
  • Synthesize data & other content into cohesive reports and presentation slides
  • Upload videos, manage negative reviews, and keep the account profile up to date
  • Ad hoc tasks
Required Skills and Qualifications
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift
About this Job

We offer a dynamic work environment and competitive compensation package. If you are looking for a challenging role that utilizes your administrative skills, we encourage you to apply.

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