Business Operations Specialist

1 week ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeProject Full time ₱7,200 - ₱7,800

Job Title: Project Coordinator

We are seeking a highly organized and proactive Project Coordinator to support a solo legal practice specializing in estate planning and related services.

About the Role

This role is ideal for someone with strong project coordination skills who thrives in a structured environment and enjoys client-facing communication. No prior law office experience is required—just a passion for operational excellence and a commitment to delivering consistent, high-quality support.

Key Responsibilities
  • Review all existing open files and convert them into structured projects, identifying key milestones, deliverables, timelines, and deadlines
  • Build and maintain internal status review documentation to track progress and ensure accountability
  • Build and maintain external status review documentation for client-facing updates
  • Serve as the primary point of contact for clients, proactively delivering file updates with a consistent communication cadence
  • Coordinate with legal staff and external stakeholders to ensure timely completion of tasks and adherence to deadlines
Qualifications
  • Recent hands-on experience with project management tools (e.g., Jira, Trello, Asana, ClickUp)
  • Demonstrated experience in project management, office administration, or operations
  • Exceptional ability to manage multiple projects, prioritize tasks, and meet deadlines
  • Excellent written and verbal communication skills, with a professional and client-friendly tone
  • Proven ability to manage competing priorities in a fast-paced environment
  • Reliable, proactive, and detail-oriented approach to work
Bonus Attributes
  • Familiarity with legal terminology or document workflows (not required but helpful)
  • Experience working with solo practitioners or small teams
  • Comfort with remote collaboration tools (Zoom, Slack, Google Workspace)

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