Policy Compliance Specialist

We are seeking an experienced Policy and Compliance Professional to serve as a centralized curator and coordinator of all organizational policies and procedures. The ideal candidate will have 3-5 years of experience in compliance, regulatory affairs, or policy management within a healthcare or behavioral health organization.

• Policy Curation & Compliance
  • Serve as the lead curator of all policies and procedures across the organization, including HR, Clinical Operations, Residential Programs, Administrative Services, and Compliance Programs.
  • Maintain an indexed, up-to-date master library of current policies and archived versions.
  • Track and enforce review cycles (e.g., annual, biennial) and coordinate timely updates and re-approvals.
  • Ensure that all policies reflect current practices and are compliant with applicable laws, regulations, and accrediting standards.
• Policy Development & Stakeholder Engagement
  • Draft new policies and procedures based on leadership directives, operational goals, or changes in regulatory requirements.
  • Distribute draft documents to relevant stakeholders for feedback and incorporate suggested changes.
  • Proactively follow up with team members or departments that have not responded to ensure timely input.
  • Prepare finalized documents for approval and publication in the organization's official policy repository.
• Regulatory Reporting Oversight
  • Maintain a comprehensive calendar of all required reports for licensing, funding, and accreditation entities.
  • Coordinate with assigned departments to ensure timely generation and submission of all required documentation.
  • Track submission status and ensure the accuracy and completeness of report contents.
• Governance & Compliance Meetings
  • Schedule recurring meetings for compliance, quality assurance, performance improvement, and risk management.
  • Create agendas, track attendance, document minutes, and follow up on action items.
  • Ensure that all required meetings occur on schedule and are appropriately documented for audits and oversight.
• Policy Inquiry Response & Gap Resolution
  • Serve as the primary point of contact for internal questions or requests for clarification regarding existing policies and procedures.
  • Review current policy and procedure documents to provide accurate responses and guidance to staff at all levels of the organization.
  • Identify gaps in existing documentation when no current policy or procedure addresses the inquiry.
  • Draft new policies or procedures when necessary, based on the inquiry and in alignment with organizational goals and regulatory standards.
  • Facilitate the full review and approval process for new documents, including collecting required stakeholder input and obtaining final signatures.
  • Ensure all finalized documents are incorporated into the official policy library and communicated to the relevant staff.
  Qualifications
  • Bachelor's degree in Healthcare Administration, Public Policy, Legal Studies, or a related field (Master's preferred).
  • 3–5 years of experience in compliance, regulatory affairs, or policy management within a healthcare or behavioral health organization.
  • Familiarity with Joint Commission, Arizona DHS, and applicable labor and healthcare regulations.
  • Strong technical writing, policy drafting, and document control skills.
  • Ability to work independently and cross-functionally across HR, operations, and clinical teams.
  • Proficient with cloud-based document systems, Google Workspace, Microsoft Office, and project tracking platforms.
  • Experience in behavioral health or healthcare organizations with both outpatient and residential services.
  • Understanding of HR policy development and labor law compliance.
  • Comfortable holding leaders accountable for timely policy reviews, meeting participation, and report contributions.
  • Ability to coordinate across departments to ensure consistency in policy language and compliance practices.
  • Familiarity with or willingness to use AI tools such as ChatGPT to support drafting, formatting, and research tasks.

This is a remote work opportunity.