Admin Staff
1 week ago
The Admin Staff is primarily responsible for the day-to-day administrative support to all operating departments under IT. They are expected to provide coordination and cooperation between department functions and contribute to the automation of current processes to be more efficient in monitoring activities and transactions. The role will facilitate IT concerns regarding existing and potential vendors.
Duties and Responsibilities:
Operational Support
- Record and monitor invoices for processing
- Facilitate the collection of accounts receivables from BPI subsidiaries as well as excess charges on mobile device subscribers assigned to ISG employees.
- Safekeeping of the vault that stores accountable forms, documents, and receipts.
- Request for BPI official receipts
- Monitor and control of all ISG contracts
- Request for OPEX payment received from vendors
- Prepare and request for accrual booking monthly
- Consolidate all ISG training records and forward updates to central admin
- Monitoring of office supplies, and control meeting rooms
Vendor Accreditation
- Ensure and manage the accreditation requests for new and current vendors are processed in a timely manner
- Monitor the vendor's performance to aid the IT proponent in making an informed decision to renew the vendor or not
- Produce the vendor accreditation report and maintain the vendor accreditation database
Contracts Management
- Ensure that all ISG contracts and their respective supporting documents (physical and softcopy) are recorded and indexed as per the approved process
- Maintain all ISG contracts (physical and softcopy) for safekeeping
- Proactively monitor and control the status of all ISG contracts (physical and softcopy) and act as necessary
Staff Augmentation Management
- Process the requests from IT proponents
- Act as the single point of contact between the vendors and ISG
- Perform high level assessments of candidates and schedule interviews between the vendor and the IT proponent
- Process the work orders and on-boarding for the accepted candidates
- Ensure that asset management is informed of any incoming staff augmentation resource
- Monitor the expiration of staff augmentation resources and ensure that the IT proponent is informed
General
- Files request as needed for their department
- Work closely with internal and external teams
Qualifications:
- Must be a bachelor's degree holder of any course
- Open to fresh graduates or 1-2 years of employment experience
- Must be knowledgeable in business process and concepts
- Must have the ability to work effectively with stakeholders in the company, external units and vendors/subcontractors toward the achievement of the programs and projects
- Must have the ability to plan or prioritize activities
- Good decision-making skills, and time-management skills
- Must be a self-starter
- Flexible work arrangement
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