Virtual Assistant

4 weeks ago

Philippines Career TalentPad Full time
TalentPad, is seeking a highly organized and self-motivated Virtual Assistant to join our team. As a Virtual Assistant, you will play a vital role in supporting our day-to-day operations and ensuring smooth workflow within the company. You will be responsible for providing administrative assistance to our team members while working remotely. This is an excellent opportunity for individuals who thrive in a fast-paced, dynamic environment and have a strong passion for organization and efficiency.

What You Will Do

Customer Service and Communication

  • Customer support for rentals, including responding to inquiries, providing information on options and pricing, assisting with reservations and payments, and resolving issues

Vehicle Management

  • Managing vehicle availability and maintenance for owners, tracking rental schedules, overseeing regular maintenance checks, ensuring safety and quality standards, and coordinating cleaning and detailing services

Documentation and Record Keeping

  • Maintaining precise records of bookings, payments, and vehicle upkeep, preparing rental agreements, ensuring complete documentation, monitoring insurance policies, and documenting/reporting any incidents or accidents with rental vehicles

Administrative Tasks

  • Managing vehicle bookings and company events schedules, handling business-related emails and correspondence, assisting in financial tasks (invoicing, expense tracking, budgeting), and coordinating with team members and departments for seamless operations

Technology and Systems Management:

  • Using and maintaining rental management software and databases
  • Helping to improve online booking systems and website functionality
  • Ensuring data security and confidentiality, especially regarding customer information
  • Must have access to the Apple system (iMac/iPhone/iPad)

Reporting and Analysis:

  • Generating reports on rental activity, customer feedback, and financial performance
  • Analyzing data to identify trends, growth opportunities, and improvement areas

Marketing and Promotion (Optional)

  • Assisting in developing and implementing marketing strategies to attract more customers
  • Managing social media accounts and online listings to promote the business
  • Creating and distributing promotional materials, like brochures or newsletters
  • Gathering customer feedback to improve services and enhance customer satisfaction

Requirements

QUALIFICATIONS

  • Previous experience in customer service, especially in hospitality, travel, or rental industries, can be highly beneficial
  • Skills in handling customer relationships and resolving conflicts
  • Skillful troubleshooting and practical problem-solving ability, adept at critical thinking and decision-making, particularly in navigating unexpected challenges
  • Adaptable to changing business needs, eager to learn new technologies and systems
  • Effective time management, multitasking proficiency, meticulous attention to detail in handling bookings, records, and financial information, and adept prioritization skills
  • Excellent written and verbal communication skills, and able to handle customer inquiries and complaints tactfully and effectively
  • Proficient in office software (Microsoft Office Suite or Google Workspace), experienced with CRM and rental management systems, basic knowledge of digital marketing tools and platforms (social media management), and familiar with cloud-based communication tools (Slack, Zoom, Microsoft Teams)
  • Self-motivated with the ability to work independently
  • High school diploma or equivalent; coursework or certifications in office administration, customer service, or hospitality are advantageous
  • Understanding car rental industry best practices; knowledge of vehicle rentals and insurance is advantageous
  • Must be amenable to work 1 AM - 10 AM shift
  • Must be available to work full-time

Benefits

Flexible Vacation Time

  • 1-2 weeks fully paid vacation per year
  • 1-3 special holidays per year

Diverse Clientele Exposure:

  • Working with offshore clients exposes you to diverse cultures, work styles, and business practices. This experience can broaden your skill set, enhance your adaptability, and make you more versatile in handling various tasks and challenges

Growth Opportunities

  • Competitive salary with possibility of promotion to management

  • Virtual Assistant

    3 weeks ago

    Philippines TAP Virtual Solutions Full time

    Role DescriptionThis is a full-time or part-time remote role as a Virtual Assistant. As a Virtual Assistant, you will be responsible for handling administrative tasks, providing customer service, and assisting with various other aspects of business operations. Your day-to-day tasks may include managing emails, scheduling appointments, conducting research,...

  • Virtual Assistant Coordinator based in Iloilo City

    2 weeks ago

    Iloilo, Philippines, Western Visayas Prosper Virtual Assistants Inc. Full time

    Prosper is seeking a Virtual Assistant Coordinator - Night Shift who will be responsible for takingcare of the Client Virtual Assistants. This is a hybrid position on a night shift schedule.We are a managed operations company. With us, you will enjoy a friendly professional teamenvironment with lots of great benefits. We are currently looking for VA...

  • Virtual Assistant

    3 weeks ago

    Philippines Transpeed Full time

    ???? Exciting Opportunity in Pasig, Ortigas! ????Are you a skilled Virtual Assistant with a passion for naturopathic and functional medicine We're looking for a dedicated individual to join our team on-site in Pasig, Ortigas!???? Position: Virtual Assistant???? Location: Ortigas, Pasig (On-Site)???? Responsibilities: Providing administrative support,...

  • Executive Assistant

    3 days ago

    San Fernando, Philippines, Central Luzon Strategic Assistant Staffing Full time

    Administrative supportTravel and accommodation arrangementsCommunication managementInformation managementProject coordinationPersonal assistanceVirtual meeting supportRelationship managementMiscellaneous tasks

  • Executive Virtual Assistants to Busy Female Entrepreneurs Needed

    2 weeks ago

    Philippines, Rizal Top Virtual Assistants Full time

    **APPLY ONLY IF YOU'RE LOOKING FOR IMMEDIATE AND FOR A LONG-TERM WORK**We are looking for experienced Virtual Executive (Admin and Marketing focused) Assistants to join our team AS SOON AS POSSIBLE - within the next week or two!This is a FULL-TIME, long-term position. Work will be working during US business hours.XX This JOB is NOT for you if: XXYou cannot...

  • Virtual Assistant

    3 weeks ago

    Philippines Bay Street Staffing Full time

    We are currently seeking a skilled and enthusiastic Travel Virtual Assistant to join our team. If you possess a passion for travel, excellent organizational skills, and a knack for providing outstanding customer service, we want to hear from you!Responsibilities:Booking and Reservations:Utilize your expertise in travel platforms (e.g., Expedia, Travelocity)...

  • Virtual Recruiting Assistant

    3 weeks ago

    Philippines, Quezon City NorthPoint Search Group Full time

    We are currently seeking a knowledgeable and efficient Virtual Recruiting Assistant to join our team in the staffing and recruiting industry. In this role, you will be responsible for facilitating the recruitment process by providing administrative support to recruiters and sourcing candidates through various channels. The ideal candidate will have excellent...

  • Virtual Recruiting Assistant

    3 days ago

    Quezon City, Philippines NorthPoint Search Group Full time

    We are currently seeking a knowledgeable and efficient Virtual Recruiting Assistant to join our team in the staffing and recruiting industry. In this role, you will be responsible for facilitating the recruitment process by providing administrative support to recruiters and sourcing candidates through various channels. The ideal candidate will have excellent...

  • Accounting Virtual Assistant

    2 weeks ago

    Central Luzon, Philippines Office Beacon LLC Full time

    Company DescriptionOffice Beacon LLC is a global outsourcing services provider to businesses in over twelve industries. From call center services to pre-press graphics, accounting, and more.Role DescriptionThis is a full-time on-site role for an Accounting Virtual Assistant located in Clark, Pampanga. The Accounting Virtual Assistant will be responsible for...

  • Virtual Assistant

    4 weeks ago

    Philippines Booth & Partners Full time

    Job DescriptionSummary:In your position as Virtual Assistant, you will provide administrative support to our Safety Department while working remotely. You will also perform various administrative tasks, including fulfilling the induction process, processing documents coming from the field (such as toolbox talks). The role will be analytical and...

  • Virtual Assistant

    4 weeks ago

    Philippines Specialty Coaching Academy Full time

    A marketing firm is looking to hire experienced VA (Virtual assistants) to help with LI & email marketing outreach. See and READ details below:Preferred experience & traits:1. Copywriting experience (Excellent level of oral and written English).2. Hard-working3.Self-starter and sufficient. 4.Keen to details (quality over quantity work).5.NEEDS to have a...

  • Paralegal Virtual Assistant

    3 weeks ago

    Baguio, Philippines Interlink Global Talent Full time

    ABOUT US: At Interlink Global Talent, we specialize in providing skilled offshore staffing solutions to businesses across diverse industries. Our team of highly trained professionals, located in the Philippines, seamlessly integrates with companies in the United States, offering a unique and cost-effective approach to meet staffing needs.We are seeking a...

  • Office-Based Virtual Assistant

    3 weeks ago

    Malolos, Philippines, Central Luzon Cover Desk Full time

    CoverDesk is looking for Office-Based Virtual Assistants to provide customer service and admin support to insurance agencies based in the US.The RoleAs a Virtual Assistant, you will perform various customer service-related and administrative tasks for an insurance agency including client communication and claims follow up. For this role, strong communication...

  • Virtual Administrative Assistant

    3 weeks ago

    Balanga, Philippines, Central Luzon Parallelz Full time

    We are seeking a highly skilled Virtual Administrative Assistant to join our team. As a Virtual Administrative Assistant, you will provide comprehensive administrative support to our organization while working remotely. The ideal candidate will have a background in corporate analysis, preferably in financial, accounting, or marketing (non-sales) positions...

  • General Virtual Assisstant

    3 days ago

    Philippines RemoteVA Full time

    Job Title: General Virtual Assistant (GVA)Location: RemoteCompany: REMOTEVA PHJob Description:We're on the lookout for a versatile and proactive General Virtual Assistant to become an integral part of our REMOTE VA PH team. The ideal candidate thrives in a remote work environment, possesses excellent organizational skills, and is adept at handling various...

  • Virtual Event Team Lead

    2 weeks ago

    Philippines Stefanini Group Full time

    Details:Job DescriptionVirtual Event Team Lead Job Descriptions:The Virtual Events Team Lead will act as a single point of contact for all operations-related concerns includingBut Not Limited To The Following:Reports to Manager and manage EMEA Virtual Event Team to ensure smooth delivery of daily virtualevent operations and virtual event related projects and...

  • Virtual Event Team Lead

    2 weeks ago

    Philippines Stefanini Philippines, Inc. Full time

    Job Description Duration: Long Term Details: Virtual Event Team Lead Job Descriptions:The Virtual Events Team Lead will act as a single point of contact for all operations-related concerns includingbut not limited to the following:Reports to Manager and manage EMEA Virtual Event Team to ensure smooth delivery of daily virtualevent operations and virtual...

  • Executive Assistant

    3 weeks ago

    Philippines Revtra Pro, Inc. Full time

    Finding the right talent is critical to the success of any business.We understand the challenges of hiring and have made it our mission to connect the best candidates with the right employers.We leverage our Filipino highly skilled and motivated workforce, advanced technology infrastructure, and deep domain expertise to deliver innovative, scalable, and...

  • Virtual Assistant

    2 weeks ago

    Philippines Hammerjack Pty. Ltd. Philippine Branch Office Full time

    Duties and Responsibilities:Processing Insurance Policies for renewalCreate client folder on a needs basis including setting up Letter of Engagements, etc.Update necessary information in InsightAdd necessary documents needed by AR (policy schedule, draft letter, draft email)Renew policies accordinglyProcess quotation upon requestSending closings to...

  • HIKINEX - General Virtual Assistant

    3 weeks ago

    Philippines HIKINEX Full time

    Are you a versatile and reliable professional who excels at providing comprehensive support across various administrative tasks for our organization Are you proactive, detail-oriented, and adept at multitasking Do you seek an opportunity to work remotely and contribute to the smooth operation of our businessResponsibilities:Manage email...