Property Manager

3 weeks ago

Philippines Filinvest Development Corporation Full time
PROPERTY MANAGER

The Property Manager manages and operates, efficiently and economically the clients assets and finances with the highest level of integrity and excellence. He/She assures strict compliance with the Management Agreement between Pro-Excel Property Managers Inc. and the specific assigned property including, but not limited to, Master Deed & Declaration of Restrictions, Implementing House Rules & Regulations, and ByLaws. He/She enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees.

I. ADMINISTRATION

  • Coordinate with different organizations, agencies, and/or offices in relation to the assigned property.
  • Supervise all personnel assigned in the specific property, including those from other sub-contracted services such as, but not limited to, housekeeping, grounds keeping, engineering, maintenance and security.
  • Attend and supervise general maintenance requirements, security and safety control, and cleanliness of the assigned property.
  • Address and respond to residents concerns, complaints, and inquiries.
  • Act as mediator on issues between residents before elevating the issue to the Grievance Committee head.
  • Prepare and submit monthly management reports and/or other reports as required by the management, direct superior, or division head.
  • Insure and keep insured on behalf of the client, the assigned property against loss or damage by fire and other risks or perils as deemed necessary and as approved by the Condominium Corporation or Homeowners Association.
  • Recommended programs and/or action plan to maintain and improve all facilities and services in the assigned property.
  • Prepare meeting agenda and materials for the Board Meetings, General Membership meetings and other special meetings.
  • Implement policies and programs as promulgated by the Board of Trustees.
  • Prepares correspondences, circulars, Quarterly Newsletters, memoranda, and the like for the information of Unit Owners, Tenants, and/or Occupants, reviewed and duly approved by QA department, immediate heads, Board of Trustees and PD/Marketing as applicable.
  • Ensure that all construction and fit-out works are compliant to the building code and LGU regulations.
  • Conduct monthly Board of Trustees meetings, Annual General Membership Meeting (AGMM), monthly vendors evaluation, weekly toolbox and coordination meetings.
  • Ensures all legal/conveyance documents are properly filed and available on site such as but not limited to as-built plans, permits and licenses, minutes of the meetings, financial records, and other pertinent documents.
  • Safeguard residents security and confidentiality standards specifically on data handling.
  • All other duties as may deemed necessary from time to time.

II. FINANCIAL

  • Submit daily and monthly Cash Flow Statement detailing collections and disbursements.
  • Review and evaluate Monthly and Annual Finance Financial Statement report as prepared by the Accounting Department for inclusion in the regular monthly Management Report, Board Meeting and Annual Budget.
  • Properly handle, safeguard, and monitor use of clients' funds and assets with the goal of incurring savings.
  • Prepare annual budget, operating expense, capital expenditure, and special assessment, for the assigned property subject for the approval of the Board of Trustees.
  • Monitor daily collection report against deposit or cash position.
  • Review all entries with association's accounting records are true and correct.
  • Strictly implement distribution of monthly statement of account.
  • Strictly implement the collection policy to ensure that all unit owners, tenants and/or occupants meet their financial obligations on time.
  • Review and process payment for government dues or assessments for, but not limited to Business Permits & Licenses, Real Property Taxes, and other taxes.
  • Responsible for safekeeping and control of the use of accountable forms such as Official Receipts,
  • Acknowledgement Receipts and Provisional Receipts of the Condominium Corporation/Home Owners Association
  • Meets target Collection Efficiency of Association dues for Condo Corp/HOA member, developer and other affiliates
  • Ensure on time collection/release of Management fee and Service fee
  • Ensure monitoring, proper disbursement and on-time replenishment of Petty Cash Fund (PCF).
  • Recommend cost reduction programs or activities.
  • All other duties as may deemed necessary from time to time.

III. ENGINEERING

  • Responsible for the daily maintenance, inspection, monitoring, and operation of the common area including all machineries and equipment in the assigned property to ensure uninterrupted service to residents/occupants.
  • Strictly implement the preventive maintenance schedule to preclude unnecessary breakdowns, unscheduled repairs and/or replacement. Ensure compliance with the 52-week calendar PM schedule.
  • Responsible for submitting technical maintenance report requiring repair or replacement due to equipment or machine breakdown.
  • Conduct initial plan review of construction/fit-out requests and endorse to QA/declarant for vetting/approval.
  • Prioritize technical work to be done in accordance to safety, time duration, and budget
  • All other duties as may deemed necessary from time to time.

IV. HOUSEKEEPING

  • Study, evaluate, and analyze housekeeping requirement to ensure cleanliness, maintenance, and sanitation of common area premises of the assigned property.
  • Submit to the Board of Directors, duly noted by direct superior, the recommendation on housekeeping requirement detailing to Scope of Work, Periodic Operational Requirement, and Operating Budget.
  • Monitor day-to-day performance of housekeeping services.
  • All other duties as may deemed necessary from time to time.

V. HOUSEKEEPING

  • Study, evaluate, and analyze security requirement to ensure safety and orderliness of the building.
  • Submit to the Board of Trustees, duly noted by direct superior, the recommendation on security programs to promote upkeep and emergency preparedness of all unit owners, tenants, staff, and visitors.
  • Review the Security Scope of Work, Periodic Operational Requirement, and Operating Budget.
  • Monitor day-to-day performance of Security service personnel
  • Strictly enforce security and safety procedures including, but not limited to, Fire Alarm Detection System, Emergency Preparedness Program, Earthquake Drills, Fire Drills, and Bomb Detection.
  • Ensures regular update of Immediate Action Plan (IAP)
  • All other duties as may deemed necessary from time to time.

Competencies And Skills Required

  • Planning and Organizing Skills
  • People Management
  • Critical Thinking
  • Leadership
  • Decision making
  • Communication Skills
  • Initiative and Innovation
  • Professionalism
  • Good external and internal relations
  • Management Information System

Qualifications

  • Graduate of any of the following: Engineering, Architecture, Business Administration, other related disciplines.
  • At least three years work experience in managerial capacity in Building facilities/ Village/ Estate management or other related service industry.

  • Property Manager

    5 days ago

    Philippines Integrated Resorts Property Management Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for a Property Manager at Integrated Resorts Property Management located in Muntinlupa City. The Property Manager will be responsible for overseeing and managing the day-to-day operations of assigned properties, including tenant relations, rent collection,...

  • Property Accountant

    3 weeks ago

    Philippines Globalland Property Management, Inc. Full time

    Accounting operations on public properties. Responsible for accounting functions related to Property management. Will have daily interaction with property managers, property owners, and vendors.Responsibilities:Ensures accounting records on assigned properties are properly documented on a daily basisMaintaining records of received/due tenants' rents and...

  • Property Accountant

    3 weeks ago

    Philippines, Manila Globalland Property Management, Inc. Full time

    Accounting operations on public properties. Responsible for accounting functions related to Property management. Will have daily interaction with property managers, property owners, and vendors.Responsibilities:Ensures accounting records on assigned properties are properly documented on a daily basisMaintaining records of received/due tenants' rents and...

  • Property Accountant

    2 weeks ago

    Philippines, Baguio Globalland Property Management, Inc. Full time

    Accounting operations on public properties. Responsible for accounting functions related to Property management. Will have daily interaction with property managers, property owners, and vendors.Responsibilities:Ensures accounting records on assigned properties are properly documented on a daily basisMaintaining records of received/due tenantsâ rents and...

  • Property Accountant

    2 weeks ago

    Philippines, Manila Globalland Property Management, Inc. Full time

    Accounting operations on public properties. Responsible for accounting functions related to Property management. Will have daily interaction with property managers, property owners, and vendors.Responsibilities:Ensures accounting records on assigned properties are properly documented on a daily basisMaintaining records of received/due tenantsâ rents and...

  • Property Manager

    3 weeks ago

    Philippines Wander Full time

    Job Description:We are seeking a highly motivated and experienced home manager to oversee the daily operations and management of our short term vacation rental portfolio. The ideal candidate will be responsible for maintaining and enhancing the value of our properties while ensuring a positive guest experience.Requirements: Current primary residence in South...

  • Property Accountant

    2 weeks ago

    Quezon City, Philippines Globalland Property Management, Inc. Full time

    Accounting operations on public properties. Responsible for accounting functions related to Property management. Will have daily interaction with property managers, property owners, and vendors.Responsibilities:Ensures accounting records on assigned properties are properly documented on a daily basisMaintaining records of received/due tenantsâ rents and...

  • Property Manager

    3 weeks ago

    Philippines SM Investments Full time

    General Duties To undertake all day-to-day management of the assigned property. Detailed Duties To undertake all day-to-day management of the assigned property and to report to the Cluster Head, and clients accordingly. To manage a team of general and technical site engineer/s and staff for the efficient running of the property. To manage all financial...

  • Assistant Property Manager

    4 weeks ago

    Philippines EMAPTA Full time

    Job DescriptionThe Assistant Property Manager is responsible for assisting the Property Supervisor with their day-to-day tasks related to the managing of commercial and residential properties. This position reports directly to the Property Supervisor.You are responsible for but not limited to: . Tenant communication/Collections o All tenant issues and...

  • Assistant Property Manager

    3 weeks ago

    Philippines SMDC Full time

    This position is responsible in the overall day-to-day management of the assigned property.ResponsibilitiesManage all financial matters, including monitoring of the income and expenditure of the property to ensure that these are in line with the annual budgetsManage a team of general and technical site engineer/s and staff for the efficient running of the...

  • Property Management Assistant

    3 weeks ago

    Philippines SM Investments Full time

    General Duties 1. To call all buyers with eligible accounts and advise them of the target completion date of their units and parking slots. The call out list must be endorsed by the Property Management Supervisor - Pre Turnover. 2. To handle all follow up phone calls endorsed by Property Management Supervisor - Pre Turnover and Customer Service...

  • Property Accounting Manager

    3 weeks ago

    Philippines Marshall Reddick Real Estate Full time

    No phone calls from recruiters or employment agencies. Do not contact us with unsolicited services or offers. All candidates must apply directly.Marshall Reddick is looking for a driven, reliable Property Accounting Manager to join our team. We need an organized, detail-oriented individual who has led accounting teams and is able to communicate effectively...

  • Property Management Accounting Clerk

    3 weeks ago

    Philippines RemoteVA Full time

    We are looking for a Property Management Accounting Clerk that is organized and focused on details. In addition to overseeing a range of accounting responsibilities linked to property management, the ideal applicant will be in charge of maintaining timely and accurate financial records.Job Responsibilities:Go through all the bank accounts and reconcile....

  • Property Management Assistant

    3 weeks ago

    Philippines SM Investments Full time

    General Duties Regularly coordinates with Client Relations Unit and Engineering in terms of inspection and repair schedules of all post-turnover concerns. Detailed Duties 1. To ensure that the concerned contractor/s will be able to conduct unit inspection based on the given available dates and time of the unit owners/representative of unit owners. Ensures to...

  • Property Hero

    3 weeks ago

    Philippines B2B Realty Full time

    B2B Realty & Property Management is the ultimate one-stop solution for foreign and local investors looking to acquire and hold rental properties without the tasks of managing and maintaining them. B2B Realty is lead by investor-friendly brokers who understand the rental business inside and out. B2B Property Management is The Original 5% Property Manager,...

  • Property Administrator

    5 days ago

    Philippines Rockwell Land Corporation Full time

    Job Description- Oversee overall operations of the property.- Implement company's management standards, operating plans, and programs for the property.- Maintain efficiency and adequacy of equipment.- Prepare and monitor the budget for operations and maintenance against actual expenditures.- Ensure accurate billing and collection.- Ensure strict compliance...

  • Property Specialist

    3 weeks ago

    Philippines Careers @ Shang Properties Inc. Full time

    Company DescriptionShang Properties Inc. is the local property development arm of the Kuok Group, with core businesses in upscale residential development.Role DescriptionThis is a full-time hybrid role for a Property Specialist located in Pasig, with flexibility for some remote work. The Property Specialist will be responsible for various day-to-day tasks...

  • Property Assistant

    3 weeks ago

    Philippines LSERV Corporation Full time

    JOB DESCRIPTIONQUALIFICATIONS, SKILLS, AND KNOWLEDGE Graduate of Bachelor of Science in Building and Property ManagementKnowledge in MS Office ApplicationDUTIES AND RESPONSIBILITIES Assist in the Department in the implementation and monitoring of building maintenance and repair activities, management of properties and equipment, and preparation of reports,...

  • Property Specialist

    3 weeks ago

    Philippines, Lipa CCP In-House Sales Team Full time

    Job Title: Property SpecialistJob DescriptionWe are seeking a dynamic and experienced Property Specialist to join our team. As a Property Specialist, you will play a crucial role in the real estate sector by managing a portfolio of properties, facilitating transactions, and providing expert advice to clients. Your responsibilities will include conducting...

  • Property Locators

    2 weeks ago

    Quezon City, Philippines philproperties Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time hybrid role as a Property Locator at philproperties located in Quezon City. As a Property Locator, your day-to-day tasks will involve locating and identifying potential properties, conducting property assessments, coordinating property viewings, and providing accurate...