Personal Assistant/Executive Assistant

4 weeks ago

Pasig City, Philippines Expo Centric Full time

As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.

Responsibilities:

Research and Analysis:
· Conduct comprehensive research on a wide range of topics, including but not limited to travel destinations, market trends, and industry best practices.
· Specialise in destination research, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
· Prepare detailed reports, presentations, and summaries based on your research findings.
· Conduct in-depth research and data collection and analyse data from multiple sources to provide actionable insights and recommendations.

Travel Coordination:
· Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
· Ensure travel plans are well-organised and optimised to minimise disruptions.
· Develop customised travel itineraries that align with the CEO’s preferences and interests, including a day-by-day breakdown of activities, accommodations, and transportation options.

Travel Documentation:
· Assist with passport, visa, and vaccination requirements, if necessary, and provide the CEO with necessary travel documents.

Communication Management:
· Facilitate effective communication between the CEO and internal/external stakeholders, including clients, senior executives, and employees.

Financial Support:
· Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.

Event Coordination and Planning:
· Help organise company-wide events, conferences, and corporate functions, as well as attend and support these events as needed.

HR and Office Management:
· Assist with day-to-day Office and HR functions and duties
· Assist with Staff onboarding, including managing building accesses, IT / Systems accesses and keeping equipment records.
· Assist in recruitment

Other tasks as assigned by the CEO and Office and HR Manager.

Key Skills:

Bachelor’s degree in business administration, Management, or a related field is preferred.
Proven experience (5+ years) as a Personal Assistant or in a similar executive support role, preferably supporting C-level executives.
Excellent communication skills, both verbal and written, with a keen eye for detail.
Proficiency in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management applications.
Strong organisational and time management abilities, with the capability to multitask effectively and meet deadlines.
Discretion and the ability to handle confidential and sensitive information with utmost integrity.
Proactive and resourceful approach, with the capacity to anticipate needs and act independently.
Excellent research skills and attention to detail.
With 5+ years of experience in managing VVIPs, Politicians or CEOs
Professional demeanour, adaptability, and the ability to maintain composure in high-pressure situations.
A positive attitude, a strong work ethic, and the ability to work collaboratively with a diverse team.

This role will directly report to the Office and HR Manager.

  • Personal Assistant/Executive Assistant

    4 weeks ago

    Pasig City, Philippines Expo Centric Full time

    As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism. Responsibilities: Research and Analysis: · ...

  • Personal Assistant/Executive Assistant

    2 months ago

    Pasig City, Philippines Expo Centric Full time

    As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism. Responsibilities: Research and Analysis: · ...

  • Personal Assistant/Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Expo Centric Full time

    As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.Responsibilities:Research and Analysis: Conduct...

  • Executive Personal Assistant

    2 months ago

    Mandaue City, Philippines COLD LINK ASIA LOGISTICS CORPORATION Full time

    Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units. Strategically situated in the Visayas region and poised for...

  • Executive Personal Assistant

    4 weeks ago

    Mandaue City, Philippines COLD LINK ASIA LOGISTICS CORPORATION Full time

    Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units. Strategically situated in the Visayas region and poised for...

  • Executive Personal Assistant

    2 months ago

    Mandaue City, Philippines COLD LINK ASIA LOGISTICS CORPORATION Full time

    Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units. Strategically situated in the Visayas region and poised for...

  • Executive Personal Assistant

    4 weeks ago

    Mandaue City, Philippines COLD LINK ASIA LOGISTICS CORPORATION Full time

    Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units. Strategically situated in the Visayas region and poised for...

  • Executive Personal Assistant

    2 weeks ago

    Mandaue City, Central Visayas, Philippines COLD LINK ASIA LOGISTICS CORPORATION Full time

    Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units. Strategically situated in the Visayas region and poised for...

  • Technical Business Analyst

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Project Assistant Full time

    THIS IS A REMOTE/WORK-FROM-HOME POSITIONOverview:Project Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy professionals dedicated to delivering innovative solutions that drive our clients' success.Description:We aim to fill...

  • Executive Assistant

    2 weeks ago

    Pasig, National Capital Region, Philippines Asiapro Multi-Purpose Cooperative Full time

    PA, EA & Secretarial (Administration & Office Support) Asiapro Multi-Purpose Cooperative is a TRUSTED Solutions partner for over 20 years that provides PREMIUM managed services to its clients.We are searching for an amazing Executive Assistant to support our new Overseas Development Group Head. You'll be the go-to person, keeping things running smoothly as...

  • SaaS UI Designer

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Project Assistant Full time

    Company OverviewProject Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy professionals dedicated to delivering innovative solutions that drive our clients' success.Job DescriptionWe are looking for a talented UI Designer to...

  • Account Manager

    2 weeks ago

    Iloilo City, Western Visayas, Philippines Project Assistant Full time

    Company Overview:Project Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy professionals dedicated to delivering innovative solutions that drive our clients' success.Job Description:In this pivotal role, you will be the...

  • Executive Assistant

    1 month ago

    Bacoor City, Philippines Macrologic Diversified Technologies Inc. Full time

    EXECUTIVE ASSISTANT - BACOOR CITY, CAVITE Are you looking for a new opportunity? Macrologic Diversified Technologies Inc., an IT company with cutting-edge capabilities across primary industries, may have the perfect position for you! We are currently seeking a talented and skilled professional to join our team as an Executive Assistant. This direct-hire...

  • Executive Assistant

    1 month ago

    Bacoor City, Philippines Macrologic Diversified Technologies Inc. Full time

    EXECUTIVE ASSISTANT - BACOOR CITY, CAVITE Are you looking for a new opportunity? Macrologic Diversified Technologies Inc., an IT company with cutting-edge capabilities across primary industries, may have the perfect position for you! We are currently seeking a talented and skilled professional to join our team as an Executive Assistant. This direct-hire...

  • Executive Assistant

    1 month ago

    Makati City, Philippines Anytime Cleaners Corp. Full time

    Job description Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Cebu Asap Advertising and Events Corp Full time

    PA, EA & Secretarial (Administration & Office Support) We are seeking an experienced and highly organized Executive Assistant to support the Managing Director. The ideal candidate must have exceptional communication skills, and be adept at managing multiple tasks with precision and professionalism. Job Responsibilities • Provide comprehensive support to...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Anytime Cleaners Corp. Full time

    Job descriptionExecutive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...

  • Executive Assistant

    1 month ago

    Makati City, Philippines Anytime Cleaners Corp. Full time

    Job description Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...

  • Executive Assistant

    1 week ago

    Pasig City, Philippines Ritegroup Incorporated Full time

    Executive Assistant JD • Provide administrative assistance, such as filing, editing e-mails, other clerical duties on the executive’s behalf • Maintain comprehensive and accurate records • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary • Answering phone calls in a polite and professional...

  • Executive Assistant

    14 hours ago

    Pasig City, Philippines Ritegroup Incorporated Full time

    Executive Assistant JD • Provide administrative assistance, such as filing, editing e-mails, other clerical duties on the executive’s behalf • Maintain comprehensive and accurate records • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary • Answering phone calls in a polite and professional...