HR and Admin Assistant

3 weeks ago

Davao City, Philippines Dash10 Managed Services Full time

We are looking for a smart, enthusiastic, and self-driven HR and Admin Assistant to support our HR and administrative functions. In this role, you will play a key part in ensuring the smooth operation of the company and providing essential support to the HR manager.

Key Responsibilities:
HR Support
Candidate sourcing - assist in posting job ads, sourcing and identifying potential candidates through various channels including social media and professional networks
Screening & Assessment - conduct initial candidate screenings and assessments to evaluate qualifications, skills, and cultural fit
Schedule and coordinate interviews with candidates and hiring managers ensuring a seamless process for all parties involved
Communication - Maintain clear and professional communication with candidates and stakeholders throughout the recruitment process
Onboarding and offboarding support - Assist in the onboarding process by preparing documents such as job offer letters, collecting necessary pre-employment requirements and facilitating a smooth transition for new hires. Support the offboarding process by ensuring clearance process and exit interviews are adhered by the employee and handle related admin tasks
Employee relations - Help maintain positive employee relations by assisting with internal communications, plan events, and initiatives that promote a health workplace culture

Administrative Support
Manage and maintain office supplies and equipment.
Answer direct phone calls, emails, and inquiries.
Maintain accurate and up-to-date records including employee files, requirements, contracts, and other documentation
Prepare and distribute internal and external correspondence.
Schedule and coordinate meetings, and appointments

Ad Hoc Tasks and Projects
Performs other related duties as required by the Manager which may include research, presentations, or process improvements.


Key Attributes:
Has a minimum of 2 years experience in an administrative role
Has a minimum of 3 years experience in recruitment
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
High attention to detail and problem-solving abilities.
Ability to handle sensitive and confidential information with discretion.
Knowledge of PH labor laws and regulations is a plus.
Ability to work independently and as part of a team.
Team player with strong interpersonal skills and a customer-service-oriented mindset.
Adaptability and the ability to thrive in a fast-paced environment.
Positive attitude and a willingness to take on new responsibilities.
Proactive and resourceful
Strong ethics and professionalism.

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