Purchasing Assistant

3 days ago

Muntinlupa, Philippines WHR Global Consulting Full time

Work Set-Up: Onsite in Muntinlupa
Work Schedule: Dayshift - Full Time

Qualifications:
- At least 1 year of working experience as a Purchasing Assistant, Purchasing Officer or similar role.
- Bachelor’s Degree in Business, Supply Chain Management, or a related field
- Good understanding of supply chain procedures.
- Can work within deadlines and complete work in a timely manner.
- Effective communication and interpersonal skills..
- Proactive and results oriented with the ability to thrive in a dynamic environment.
- Hands-on experience with purchasing software is a plus.

Duties and Responsibilities:
- Purchasing Operations
* Source, evaluate, and negotiate with suppliers to obtain the most cost-efficient pricing and quality.
* Process purchase requests (PRs) and issue Purchase Orders (POs) in accordance with
company policies and procedures.
* Coordinate delivery schedules and follow up on pending orders to ensure timely fulfillment.
* Maintain accurate and up-to-date records of purchases, pricing, delivery, and performance
evaluations.

- Cost-Saving Initiatives
* Continuously seek opportunities for cost reduction and value improvement in procurement activities.
* Track and report on savings generated through negotiation, strategic sourcing, and supplier
consolidation.
* Support budget preparation through cost analysis of historical purchases and market trends.

- Vendor Accreditation and Management
* Assist in the development, implementation, and enforcement of vendor accreditation standards.
* Assist in background checks, due diligence, and capability assessments of new and existing suppliers.
* Assist in creating an Approved Vendor List (AVL) and ensure vendor documentation is complete and
updated.
* Assist in monitoring vendor performance based on delivery, quality, pricing, and compliance metrics.

- Compliance & Documentation
* Ensure all procurement activities adhere to internal controls, company policies, and relevant local regulations.
* Assist in internal and external audits by providing necessary procurement documentation and reports.

- Collaboration & Support
* Coordinate with project teams, warehouse, finance, and R&D departments to align procurement plans with operational needs

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