Accounts Payable Supervisor

3 weeks ago

Pasig, Philippines Addiction Pet Foods Full time
Job Description:

Accounts Payable Planning
  • Develop and implement strategies to effectively plan for accounts payable activities based on the due date of delivery from the procurement team for AFNZ and AFUS. 
  • Collaborate with other departments, finance teams, and vendors for all Accounts Payable concerns and processes.
  • Addresses any correcting entries in accounts and works closely with the Treasury and Finance Controller for payment requests and bank balances. 
  • Ensure month-end closing are strictly done within a given period.  

Accounts Payable Processing (AFNZ and AFUS)  
  • Oversee the end-to-end accounts payable process for all AFNZ and AFUS entities, including invoice validation, encoding, approval, and payment. 
  • Ensure accurate and timely recording of invoices, expense reports, and payment requests into the financial system.
  • Review and reconcile accounts payable transactions, resolving any discrepancies or issues in a timely manner. 
  • Monitor and manage vendor accounts, ensuring payments are made in accordance with contractual terms and company policies. 
  • Reconcile suppliers' Statement of Account and company’s Bank Statements vs SAP Balance. 
  • Monitor reconciling accounts (Advance Payments, GRPO List, AP Aging, and Intercompany Accounts). 
  • Assist other departments in their procurement processes for new vendor acquisition by filling up the Credit Application Forms. 
  • Set Up New Vendors in SAP US and Power Apps for NZ and US suppliers. Organize and Maintain Accounts Payable-related emails for easier tracing. 
 
Compliance and Reporting  
  • Ensure compliance with internal controls, company policies, and regulatory requirements related to accounts payable. 
  • Generate reports and provide analysis on accounts payable metrics, including payment accuracy, and aging reports (Weekly AP Trend and Monthly Vendor Payments). 
  • Collaborate with internal and external auditors during the audit process, providing necessary documentation and explanations. 
  • Ensure proper maintenance, filing, and online storage of records. Organizes AP meetings to communicate to the management the AP status of the company. 
  • Documentation of AP Policies and Procedures.    

Process Improvement  
  • Continuously evaluate accounts payable processes and systems, identifying opportunities for automation, efficiency enhancements, and cost savings. 
  • Implement process improvements and best practices to streamline payable planning. 
  • Stay updated with industry trends and technological advancements to recommend and implement innovative solutions. 

Projects  
  • Regularly update documentation of AFNZ and AFUS in OneDrive. 
  • Establish an automated processes to eliminate manual inputs on AP Invoicing and Outgoings 
  • Creation and Updating of Item Codes for AP Invoicing 
  • Maintain AP and Outgoing posting in AFNZ and AFUS To have all invoices uploaded and approved via Power Apps Standardize AP Forms used in all entities  

Job Requirements:  
  • Graduate of BS Accountancy, CPA is an advantage but not required
  • Minimum of 5 years of experience in manufacturing finance and management specializing in General Accounting specifically Accounts Payables
 

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