E-Commerce Administrative Assistant

3 weeks ago

Pasig, National Capital Region, Philippines San Miguel Foods Full time

Responsibilities:

  • Provide day-to-day administrative tasks support to the E-Commerce Head, as well as the rest of the department, on need basis

  • Assist in scheduling meetings and coordinating schedules of the E-Commerce Department

  • Assist in preparation and processing of expense liquidation of E-commerce Head

  • Prepare Payment Request Memo (PRM) of various E-commerce suppliers

  • Create and monitor PAW internal orders thru E-PAW

  • Coordinate and follow-up payment status of various suppliers in compliance with standard payment cycle

  • Process and follow-up ITARF's, AARC, AACE and other IT related request for E-commerce Department

  • Handle SAP transactions / Goods Receipt for E-commerce Department

  • Ensure availability of supplies as needed by the department during meetings

  • Create a physical and digital data/information repository – store, keep and manage all relevant files and information of the department, and ensure easy searchability

  • Safeguard E-commerce confidential documents

  • Handle file management, safekeep files, records and other documents aligned with Records Retention System Requirements

  • Monitor filing of E-commerce department's vacation/sick/emergency leaves

  • Coordinate clean-up and housekeeping activities to maintain orderliness and cleanliness

Qualifications:

  • Bachelor's degree in Business Administration, or a related field.

  • At least 1-2 years relevant experience.

  • Strong organizational skills with high attention to detail.

  • Proficiency in MS Office applications.

  • Ability to work independently and manage multiple tasks effectively.

  • Strong communication and collaboration skills.

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