Accounts Payable Specialist
2 weeks ago
Exypnox and NinjaOne have been working together since 2020. Exypnox is a BPO providing NinjaOne with outsourced resources. Together we have redefined BPO work culture
About the Role:
The Accounts Payable Specialist reports directly to the Corporate Controller of NinjaOne and plays a key role in managing financial transactions, ensuring accuracy in vendor payments, and maintaining compliance with company policies.
Responsibilities:
- Create and maintain purchase orders
- Enter vendor bills accurately, including service periods and amortization when needed
- Apply bills correctly to POs
- Run report for bill payment suggestions
- Process vendor bill payments timely
- Amortization of expenses in the correct period
- Accrual of expenses in the correct period
- Reconcile vendor accounts
- Enter and process expense reimbursements
- Credit card transaction reconciliations
- Credit card transaction entries
- AP Aging reporting
- Month end close reports including metrics reporting
- Provide supporting documentation for audit
- Maintain accurate historical records
- Maintain confidentiality of organizational information
- Monitor vendor payment agreements to ensure billing accuracy
- Adhere to company's time and expense policy
Shift Schedule: 10AM - 7PM PST (Night Shift)
Office Days: Hybrid. Strictly one (1) office day a week.
What We Offer:
- Full-time after 6 months based on performance
- Full benefits after 6 months includes medical, dental insurance by Maxicare under co-payment plan
- Flexible paid time off and sick leaves
- Opportunity for growth and advancement
Qualification Requirements:
- College degree preferred
- 2-3 years of relative experience preferred
- Problem solver who consistently practices attention to detail and is process-oriented
- Strong organizational and analytical problem-solving skills
- Must be able to maintain vendor relationships
- Great communication skills with a customer service mindset: email and phone
- Trustworthy, able to handle confidential information
- Strong MS Excel skills preferred
- Netsuite and Concur experience preferred
- Ability to multitask, prioritize tasks, and meet all deadlines
- Interest in Accounting & Finance
- Ability to work both independently and with a team
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