Accounts Payable Specialist

1 week ago


Manila, National Capital Region, Philippines Satellite Office Full time

ACCOUNTS PAYABLE SPECIALIST

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of the BEST among BPO companies worldwide.

WHAT IS A/AN ACCOUNTS PAYABLE SPECIALIST?

The Accounts Payable Specialist is responsible for the effective coordination and management of the Accounts Payable function and supporting the finance department.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

  • Receive, process and reconcile all supplier invoices for US entities.
  • Monitor Accounting mailbox daily and upload/route all invoices received the same day.
  • Ensure all invoices are approved by relevant staff members and department heads and copies of purchase orders are attached if required.
  • Reconcile A/P vendor statements.
  • Allocate invoices to the general ledger accurately (determine account codes and cost center and ensure approvals from designated authorities).
  • Prepare monthly payables within terms of trade, prepare batch summary for subsequent payment electronically.
  • Maintain organized and up-to-date accounts payable files, including invoices, expense reports, corporate card reports, receipts, and payment records.
  • Make journal entries for invoices to distribute expenses correctly among entities.
  • Maximize the group cash flow position with strict management of payables.
  • Generate purchase orders for staff as requested.
  • Complete Corporate Card account maintenance as needed, such as ordering new cards, updating account limits, & closing accounts, etc.
  • Corporate card report processing with accuracy and high expectation to challenge expenses and standards to maintain a budget.
  • Provide guidance and training to Corporate cardholders regarding application processing, policies, and procedures.
  • Receive, process and reconcile all new Franchise onboarding costs.
  • Contribute to month-end closing activities, including General Ledger account reconciliations and Corporate Card Reconciliation.
  • Eagerness to learn and improve processes as we develop and expand as a company.
  • Perform additional duties as assigned by the Chief Finance Officer.

Other General Tasks:

  • Bank reconciliations
  • Aid in the preparation of the monthly P&L, Balance Sheet and Cash Flow Forecast
  • Support month-end close and basic reconciliations (bank reconciliations, AR, AP)
  • Manual Journals preparations and entry - inclusive of standing journals and prepayments as instructed
  • Prepare and enter supplier accruals for month end
  • Assist with fixed asset register maintenance

WHAT ARE WE LOOKING FOR?

  • 2 - 5 years office accounts payable experience
  • Must have previously worked for a US-based company
  • Must have experience with US tax reporting requirements for vendors
  • Demonstrate competence in conceptual, analytical and problem-solving skills
  • Attention to detail and time management skills
  • Demonstrate effectiveness in contributing to a team
  • Well-developed computer literacy skills with Microsoft Office Suite / Google
  • Demonstrate professional communication and interpersonal skills and deportment
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