Virtual Assistant

4 weeks ago

Quezon City, National Capital Region, Philippines Intelassist Full time
Overview

Employment Type: Full-Time; Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup; Work Schedule: Night Shift (Following U.S. Time Zone); Location: Eastwood, Libis, Quezon City; Salary Package: 50,000 to 60,000 PHP/Monthly.

Mission

Keep the founder in "pay time" (calls, discovery, closing) by running outbound + meeting operations end-to-end. Automate the stack, keep data clean, enforce Brand separation (CMi vs NO BS), and deliver transcripts, summaries, follow-ups, and tasks same day.

Responsibilities
  • Automation: Build and maintain workflows (Apollo → GHL → Outlook → SharePoint/Drive → Fathom/Plaud).
  • Outbound Ops: Manage ICPs, sequences, call lists/scripts, and deliverability.
  • Meetings: Maintain booking links, send pre-call packs, update pipelines/notes/tasks.
  • Transcription: Ensure 100% coverage with Fathom/Plaud; QA and route by Brand.
  • Social Ops: Build rolling content calendar, schedule posts, engage daily, sync leads, and report monthly.
  • AI Support: Draft summaries, follow-ups, objection handling, and snippet libraries.
  • Reporting: Weekly dashboard covering meetings, pipeline, deliverability, and automation health.
Qualifications
  • Bachelor's degree in any related field
  • 3+ years of experience as a Virtual Assistant
  • Experience with Apollo, GHL, SimpleTalk (or similar), Outlook, Fathom/Plaud, SharePoint/Drive
  • Zapier/Make/Power Automate; strong English and SOP documentation
  • LinkedIn company & founder page operations
  • Nice-to-Have: Deliverability (SPF/DKIM/DMARC), Canva/Capcut, Apps Script/Python — This is a suggestion if we could get someone with skills in utilizing the mentioned applications.
  • Experience working with U.S.-based clients is a plus.
Workstyle & KPIs
  • Proactive, checklist-driven, 4+ hrs U.S. Eastern overlap
  • Transcripts: 100% same day
  • Bounce rate < 2%; CRM records > 95% complete
  • 90%+ of planned social posts published on time
  • Brand separation: 100% accurate
Benefits
  • Global career advancement and networking opportunities.
  • Access to both virtual and on-site intensive courses for career and personal development enhancement.
  • Monetary rewards for successful referrals that are hired.
  • Guaranteed weekends off and a total of 20 paid leave days upon regularization.
  • Collaborative work environment
  • Eligibility for Health Maintenance Organization (HMO) coverage starting from the first month of employment, with coverage of up to 100,000 PHP per illness.

WHY INTELASSIST? We grow together. We value your effort. We aim to empower you.


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