Senior Fleet Personnel Officer

Implements and monitors all assigned vessels according to the provided manning plan to meet the requirements of each vessel. Liaises with the crew to identify potential training needs and support their well-being onboard. Ensures environmental compliance policies are upheld. Other relevant tasks are described below.

• Reviews the contractual agreements and the vessels' manning plan, performing and monitoring all selection steps: identification, evaluation and selection of crew, for the effective recruitment of the most suitable and qualified candidates, according to ship flag legislation, technical requirements and available budget.
• Reviews and approves the employment contracts of all assigned vessels' seafarers issued by the CSCs, to ensure they are in accordance with company procedures and agreed terms and local/flag legislation.
• Proposes and implements the relief/rotation planning and EoC procedures of the ships' personnel, focusing on providing alternatives for continuous and effective operation of the vessels.
• Timely identifies future and current vacancies in vessels' personnel and informs the supervisor and the CSCs to support accurate and fast coverage of needs. Supports the FP Manager to develop the annual manning plan and budget.
• Prepares and implements Crew planning (timeliness reliefs, accuracy of documentation, budget compliance, response to customer requests).
• Coordinates with the FP Manager and CSCs regarding prompt and accurate implementation of changes in ports' procedures (visas, permissions, etc.) concerning smooth embarkation and disembarkation of crew members if management intervention is required.
• Implements the relief/rotation planning and lay-off procedures according to contractual agreements and vessels' needs for each seafarer, liaising with vessels, CSCs/manning agencies, port agents and travel agents to ensure efficient and cost-effective crew embarkations/disembarkations.
• Communicates with flag state authorities to gather information related to specific regulations each flag state may require. Maintains and regularly updates all required documentation to safeguard legitimate operation of vessels and employment of seafarers.
• Informs personnel on assigned vessels of potential changes in operational procedures and makes available all relevant documentation to all crew members.
• Implements the relief/rotation planning and lay-off procedures for each seafarer to achieve the necessary re-joining rate and provide alternatives for continuous and effective vessel operation.
• Monitors and evaluates the performance of the assigned vessels' seafarers, identifies training needs, develops and proposes the training plan, and cooperates with the company's training centers to provide required training for improving technical skills and competencies. Follows up successful completion of training courses to enhance crew efficiency for safe and effective vessel operation.
• Supports the development, submission and implementation of the department's budget, reviews its execution, identifies cost-saving opportunities and proposes corrective actions to ensure compliance with targets.
• Supports, monitors, follows up and implements software, safety management system, employment laws and regulations as assigned, and informs the FP Manager as needed.
• Coordinates with CSC/GSC to ensure all manning activities outsourced to CSC/GSC are timely and accurately performed.
• Develops effective batching of seafarers allocation to assigned vessels to generate cost-effective travel and timely coverage of operational needs. Reviews crew travel costs and contributes to market research to identify best value-for-money services.
• Monitors the accurate execution of crew budget, identifies cost-saving opportunities and proposes corrective actions in case of deviations to ensure compliance with set targets.

• 5 years of experience as FPO in maritime recruiting
• Job-Specific Skills:
• Very good knowledge of the vessels' crew requirements and seafarers' specifications
• Knowledge of the local market dynamics for demand-supply situations
• Exposure in the development of employment contracts
• Experience in recruitment, training and development methodologies
• Good knowledge of seafarers' rights and the maritime labour law
• Knowledge of the maritime legal framework e.g. employers' obligations, recruitment prerequisites etc.
• Fluency in English
• PC literacy

• Retirement Benefit
• SSS, PagIbig, PhilHealth Contributions Employer's Share
• Medical Insurance (HMO)
• Life Insurance
• Free Uniform
• Free Office Lunch
• Pro-rated Sick Leave and Vacation Leave on Day 1
• 18 Days' Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)
• 21 Days Sickness Leave per annum

Administrative Benefits:

• Hybrid setup
• Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family
• Maternity/Paternity Leave
• Birthday Leave
• Birthday Allowance of Php 1,500
• Medical Reimbursement-Php 750 per month; Php 9,000 per annum
• Wedding Gift
• Eyeglasses worth Php 3,000 upon regularization

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Flextime
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Staff meals provided
• Work from home