executive assistant for project management

6 days ago


Manila, National Capital Region, Philippines Greenstone Pharmaceutical H.K., Inc. Full time

About the role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support Project Management. In this role, you will assist with managing multiple projects, coordinating tasks, and ensuring smooth communication across teams. Your ability to handle time-sensitive matters with a positive attitude, excellent communication skills, and exceptional attention to detail will be critical to your success.

Key Responsibilities:

  • Project Coordination: Assist with scheduling, organizing, and tracking project timelines, milestones, and deliverables.
  • Administrative Support: Manage day-to-day administrative tasks, including handling emails, scheduling meetings, and maintaining project documentation.
  • Communication: Serve as a point of contact for the CEO, facilitating smooth communication within the project team and other departments.
  • Meeting and Event Planning: Coordinate meetings, conferences, and team events, preparing agendas, and taking minutes.
  • Task Prioritization: Assist in prioritizing and delegating tasks based on project requirements, ensuring timely completion of project-related activities.
  • Process Improvement: Identify opportunities to streamline workflows and improve project management processes.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Project Management, or a related field (or equivalent experience).
  • Experience: 2+ years of administrative experience or executive assistant role, with at least 1 year in a project management or executive assistant/personal assistant role.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Ability to work under pressure and meet deadlines.
    • Problem-solving and critical thinking skills.
    • Flexible and committed.
  • Attributes:
    • High attention to detail and a proactive mindset.
    • Ability to work collaboratively in a fast-paced environment.
    • Strong interpersonal skills and the ability to build relationships at all levels of the organization.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity for career growth and development.
  • Collaborative and dynamic work environment.
  • Health, dental, and vision insurance.
  • Travel incentives.

About us
Greenstone Pharmaceutical H.K., Inc. is a leading pharmaceutical company dedicated to improving the health and well-being of people around the world. With a strong focus on innovation and quality, we strive to develop and deliver high-quality pharmaceutical products that meet the evolving needs of our customers. Our core values of integrity, teamwork, and excellence guide us in our pursuit of excellence and drive our mission to make a positive impact on the communities we serve.

If you are excited about this opportunity and believe you have the necessary skills and experience to excel in this role, we encourage you to apply now.

#J-18808-Ljbffr

  • Manila, National Capital Region, Philippines Project Assistant Full time

    We're on a mission to deliver innovative digital solutions that drive business growth and customer satisfaction. As a Business Analyst at Project Assistant, you'll be part of a dynamic team that collaborates with clients and internal stakeholders to design and implement effective solutions.About the RoleIn this role, you'll use your technical and business...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    As a Business Analyst at Project Assistant, you'll play a vital role in driving business growth through strategic planning and execution. We're seeking a highly motivated and results-driven individual to join our team and contribute to delivering exceptional digital experiences for our clients.About the RoleIn this role, you'll collaborate with...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    About the RoleWe are seeking a highly experienced Senior Assistant to the Executive to join our operations team. The successful candidate will have previous experience in a similar role and excellent leadership skills. As a key member of our team, you will be responsible for providing administrative support to our executive team, including maintaining and...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Key ResponsibilitiesMaintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...

  • Business Analyst

    5 days ago


    Manila, National Capital Region, Philippines Project Assistant Full time

    Hybrid - Manila 3-5 Yrs Exp Diploma Full-timeJob DescriptionDescriptionOverviewProject Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy professionals dedicated to delivering innovative solutions that drive our clients'...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    We're looking for a seasoned Business Analyst to join our team at Project Assistant. As a key member of our professional services team, you'll work closely with clients and internal stakeholders to deliver innovative solutions that drive their success.Job DescriptionThis is an exciting opportunity to leverage your technical and business acumen to design and...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    At Project Assistant, we're dedicated to crafting exceptional digital experiences for our clients. As a mid or senior-level Business Analyst, you'll play a crucial role in documenting scope documents and user stories for the design and development of web and mobile applications.About the RoleThis position requires strategic design and mapping of business...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    We are seeking a Marketing Automation Professional to join our team at Project Assistant. As a Marketing Automation Professional, you will be responsible for creating and managing email campaigns that drive bookings for tours, activities, hotels, and car rentals.Responsibilities include:Writing persuasive email copy to encourage bookingsDeveloping drip email...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    We are seeking a skilled Email Marketing Specialist to join our team at Project Assistant. As an Email Marketing Specialist, you will be responsible for creating and managing email campaigns that drive bookings for tours, activities, hotels, and car rentals.Key Responsibilities:Write compelling email copy to encourage bookingsDevelop drip email campaigns to...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    Email & SMS Marketing Specialist (Remote)Project AssistantNegotiableOn-site - Manila Fresh Graduate/Student Diploma Full-timeJob DescriptionDescriptionOverviewProject Assistant is a dynamic web design, development, and marketing company committed to crafting exceptional digital experiences. Our team is a blend of creative visionaries and tech-savvy...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    The Travel Industry Email Marketer will be responsible for creating and executing email campaigns that drive bookings for tours, activities, hotels, and car rentals. This role involves crafting compelling email copy, developing automated email sequences, and integrating with Pipedrive and other marketing automation tools.Key responsibilities include:Crafting...

  • Executive Assistant

    2 days ago


    Manila, National Capital Region, Philippines Satori Executive Training OPC Full time

    **Job Overview:**Satori Executive Training OPC is a leading multinational fleet management solutions company, establishing its Manila office and seeking a proactive and versatile Executive Assistant to manage day-to-day office operations while supporting business activities, special projects, and leadership coordination.This dynamic role goes beyond...

  • Executive Assistant

    6 days ago


    Manila, National Capital Region, Philippines Greenstone Pharmaceutical H.K., Inc. Full time

    Job SummaryWe are seeking an experienced Executive Assistant to support our Project Management team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Project Coordination: Assist with scheduling, organizing, and tracking...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Job SummaryThe Wing Assistant is seeking a highly skilled Executive Office Coordinator to provide administrative support to our executive team. The successful candidate will have previous experience in a similar role and excellent organizational skills. As a key member of our operations team, you will be responsible for maintaining and organizing the...


  • Manila, National Capital Region, Philippines Project Assistant Full time

    We are looking for a talented Digital Communication Expert to create and manage email campaigns that drive bookings for tours, activities, hotels, and car rentals. As a Digital Communication Expert, you will be responsible for crafting engaging email content, developing automated email sequences, and integrating with Pipedrive and other marketing automation...


  • Manila, National Capital Region, Philippines NCC Group Full time

    Role OverviewWe are seeking a detail-oriented Cybersecurity Project Coordinator to join our dynamic team. As a key member of the project management team, you will assist in planning, executing, and finalizing projects according to strict deadlines. This role requires a proactive individual with excellent communication and organizational skills, eager to grow...


  • Manila, National Capital Region, Philippines Arcadis Philippines Inc. Full time

    To be able to handle project/s with the Project Manager and Senior Project Manager on all stages from Conceptualization to Completion.Role Description:Ensure compliance with API, P&PM Department and ARCADIS policies and procedures.Comply with the Project Procedure and Process based on the PM Manual.Assist and support the PM, SPM or Lead PM to establish...


  • Manila, National Capital Region, Philippines Kareila Management Corporation (S&R Membership Shopping) Full time

    **Job Title:** High-Level Executive AssistantKareila Management Corporation (S&R Membership Shopping) invites applications for a High-Level Executive Assistant position. As a key member of our team, you will provide advanced administrative support to our HR Vice President and contribute to the success of our organization.**Key Accountabilities**Deliver...


  • Manila, National Capital Region, Philippines Wing Assistant Full time

    Job OverviewThe Wing Assistant is seeking a highly organized and detail-oriented Director's Administrative Support Specialist to provide exceptional administrative support to our executive team. As a key member of our operations team, you will be responsible for maintaining and organizing the director's calendar, scheduling meetings, and appointments, and...

  • Executive Assistant

    2 days ago


    Manila, National Capital Region, Philippines Triumph Development Corporation Full time

    QualificationsBachelor's Degree in Industrial Engineering, Business Studies, Administration Management, Communications or equivalentMinimum of two (2) years work experience as an Executive Assistant or similar role preferredExperience in the construction, real estate development or property development industryProficient in MS Office and/or MacOSProficient...