HRIS Data Management, Team Leader

1 week ago

Manila, National Capital Region, Philippines HelloConnect, Inc. Full time

About Us

HelloConnect

HelloConnect is a subsidiary of HelloFresh, founded to address years of challenges faced in its own customer care. Leveraging our extensive experience in developing customer care tailored to the immediate needs of HelloFresh, our solutions are hyper-focused on serving high-growth companies. Located in Manila, Philippines, we are now making this service available to other companies to benefit from our experience, scale, cost savings, and service level improvements.

HelloFresh

HelloFresh is a global leader in delivering delicious meal kits and grocery boxes straight to customers' doorsteps. We are dedicated to providing high-quality, convenient, and sustainable meal solutions that inspire people to cook and eat healthy at home. Our commitment to innovation and customer satisfaction drives our ongoing success.

Job Overview

As a Shared Services Team Lead at our organization, your responsibilities are leading and managing the daily operational execution and deliverables of the human resources shared function with a focus on the employment life cycle, from attraction, hiring, development, retention, data/HRIS management, and offboarding processes. You are responsible for team engagement, performing efficient and quality deliverables.

You'll collaborate with respective stakeholders to enhance the employee experience, maintain confidentiality, and contribute to overall team goals. Additionally, you'll handle your own tasks and ad-hoc tasks related to talent/onboarding/data management administration processes to support operational efficiency and effectiveness.

Job Description

Service Delivery

  • Responsible for talent/onboarding/employee lifecycle data management process and implementation.
  • Responsible for the daily operational function such as but not limited to case management, distribution, assessment of related processes/requests.
  • Ensures quality and efficiency of own work deliverables related to the function on a daily basis.
  • Act as the subject matter expert/escalation for the team and clarify their process-related queries.
  • Support building the training plan, live training, in-training, follow-up training of new and existing procedures.
  • Support in hiring and building the team competency and capability.
  • Contribute to developing, updating, and distributing the standard operating procedures and tools specific to the discipline.
  • Manage the delivery of high-quality services and ensure the team is working together to meet service delivery and service quality expectations.
  • Manage team utilization, work planning, task distribution, and accomplishments.
  • Participate in preparing and evaluating HR-related reports on workload management, service level agreement (SLA) achievement including quality and process efficiency.
  • Responsible for submission and coordination of status reports, as necessary.
  • Contribute to process/continuous improvement initiatives.
  • Perform other related tasks that may be required from time to time.

Leadership/People/Relationship Management

  • Lead and promote a culture of teamwork, innovation, and excellence in customer service.
  • Motivate, support, coach, and guide team members in daily operations and performance.
  • Discuss performance objectives for all team members in accordance with the company OKR.
  • Monitor and review progress and accuracy of work, directing efforts towards achieving agreed performance metrics and providing technical guidance on complex issues.
  • Identify and manage opportunities for development across the team and implement development plans to grow people competency and capability.
  • Conduct periodic appraisals and required follow-up in accordance with the work delivery and output, following the policies of the company.
  • Build, develop, and maintain effective working relationships with counterparts/stakeholders and HR partners to ensure a thorough understanding of the business and its support requirements.

Qualifications:

  • Bachelor's Degree in Human Resource Management, Psychology, or any related course.
  • At least 3 years of experience leading a team in a shared services industry serving global business/shared services.
  • In-depth knowledge and experience in Talent/Onboarding, Employment Life Cycle Data Management.
  • Expert in HR processes, systems, and tools within the various stages of the employee lifecycle.
  • Proven skills in managing, understanding, execution of ATS/Hiring/ERP systems and tools, database functionality, and reporting.
  • Knowledge and understanding of performance and quality metrics, goals, and service level implementation and assessment.
  • Experience working in a multicultural environment; experience in a shared services environment is an advantage.
  • Extensive experience in start-up, growing and fast-paced organizations is highly desirable.
  • Demonstrated ability to manage stakeholder relationships across diverse geographies/location and business areas.

Competencies:

  • Proficient in Workday and/or any relevant ATS/Hiring/ERP system.
  • Excellent knowledge and experience in Microsoft Office systems and tools (e.g., Excel, Word).
  • Experience in data reporting and analytics.
  • Strong problem-solving, relationship-building, communication, and conflict management skills.
  • Proven organizational skills with the ability to handle multiple priorities efficiently.
  • Structured, accurate, systematic, and committed to delivering within deadlines.
  • Ability to work independently, knowing the importance of achieving results through teamwork and delegation.
  • Ability to take initiative and make sound judgments and decisions within applicable scope, procedures, and guidelines.
  • Demonstrated knowledge of systems, processes, and procedures relevant to the work scope.
  • Result-oriented mindset with the ability to show leadership in challenging situations.
  • Excellent oral and written communication skills in English.

Work Set-up Requirement:

  • Able to work hybrid.
  • Flexibility and willingness to cover CET/AEST and EST, whenever applicable.
  • Able to work PH Holiday when necessary.

Why Work for Us?

At HelloConnect, you'll join an organization that values innovation and leverages cutting-edge technology to transform customer experiences. With a collaborative culture, continuous learning opportunities, and a customer-centric focus, you'll contribute to impactful projects that drive business success. Upholding ethical standards and promoting diversity and inclusion, HelloConnect fosters a positive work environment. Your well-being is prioritized through comprehensive benefits and perks. Join us to shape the future of digital experiences and make a difference in the lives of our clients and their customers.

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