HR & Admin Assistant- NCR

As the HR & Admin Assistant, you'll be vital in ensuring the smooth delivery of HR services and the day-to-day operations of the department. You'll assist with onboarding, record management, benefits administration, internal communications, and more. You'll report directly to the Senior HR & Admin Manager and indirectly to the Chief Administrative Officer.

This is a full-time, permanent position that is primarily remote, with the understanding that you'll report onsite when required.

Duties and Responsibilities

• Assist in Onboarding: Coordinate checklists, prepare documentation, and ensure timely completion of onboarding tasks.
• Support Learning & Development: Help maintain the L&D database and assist with scheduling and documenting training sessions.
• Support HR Operations: Assist with company benefits (like HMO and statutory benefits) and track employee transactions and concerns.
• Coordinate Timekeeping: Work closely with Accounting to monitor and update leave applications and attendance.
• Manage Employee Records: Maintain and update employee 201 files, HR records, and ensure confidentiality and compliance.
• Administer Offboarding: Coordinate exit processes, including documentation, clearance tracking, and equipment returns.
• Manage Databases: Keep all employee information, HR trackers, and internal databases consistently updated and accurate.
• Handle Internal Communications: Send out scheduled announcements such as holiday memos, birthdays, work anniversaries, and other HR-related notifications.
• Provide General Admin Support: Offer additional clerical support to ensure smooth HR operations.

Required Skills & Qualifications

• Detail-Oriented & Dependable: You enjoy organizing, documenting, and following step-by-step processes with precision.
• Calm & Steady: You work well under pressure and can juggle multiple administrative tasks without missing a beat.
• Team Player: You're eager to support the Senior HR & Admin Manager and collaborate effectively with other departments.
• Positive Attitude & Service Mindset: You approach your work with a helpful, "can-do" attitude and are happy to handle routine tasks.
• Discreet & Trustworthy: You understand the sensitive nature of HR work and handle information with the utmost care and confidentiality.
• Comfortable with Digital Tools: You're familiar with Google Workspace and willing to learn new tools like Asana or other systems as needed.
• Committed & Proactive: While previous HR/admin experience is a plus, it's not required—what matters most is your commitment, follow-through, and initiative

Seniority Level

Junior

Employment Type

Full-time

Job Function

HR & Admin and Customer Support

IT Services, IT Consulting, and Software Development

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