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Executive Assistant

1 month ago

Quezon City, National Capital Region, Philippines Teamified Pty Full time

Teamified Quezon City, National Capital Region, Philippines

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Join to apply for the Executive Assistant & General Admin Assistant role at Teamified.

Teamified is a global leader in providing tech resources to Australian companies. We specialize in connecting top talent with tech teams to enhance profitability and innovation. We are dedicated to delivering high-quality solutions and fostering a collaborative work environment.

Client Description

Our Client is a fast-moving, high-impact advisory firm specializing in partnership strategy and ecosystem enablement. They work with growth-stage and established companies to help them scale their partnerships effectively. Their team thrives on execution, ownership, and driving results.

Key ResponsibilitiesExecutive & Administrative Support
  • Assist in preparing client proposals and engagements, ensuring they align with brand and content guidelines. Critical
  • Manage the Directors' calendars, scheduling meetings, prioritizing tasks, and ensuring time is effectively allocated. Critical
  • Organize travel arrangements, including flights, accommodation, and itineraries. Draft and proofread emails, reports, contracts, and client communications.
  • Conduct online research and data collection for client projects.
Project & Operations Management
  • Set up and manage client projects in Asana, tracking tasks and deadlines.
  • Generate client progress reports and draft invoices.
  • Assist in the preparation and refinement of internal company procedures.
  • Utilize HubSpot for CRM management, contact tracking.
  • Utilize LinkedIn for targeted outbound messaging.
  • Create visually appealing documents, presentations, and graphics using Canva.
  • Assist with marketing automation tools and outbound email/message campaigns.
  • Help coordinate and track marketing activities, including LinkedIn outreach and email campaigns.
Tech & Systems Management
  • Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).
  • Assist in implementing new marketing tech tools to improve efficiency and workflow.
Must-Have Skills
  • Minimum 4+ years experience in an administrative, executive assistant, or similar role.
  • Project management experience: Asana experience preferred.
  • CRM experience (HubSpot preferred) for managing contacts and outbound messaging.
  • Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
  • Canva skills for content creation and light design work.
  • Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
  • Strong written and verbal communication skills in English.
  • Ability to work independently, manage remote tasks, and take ownership of responsibilities.
  • Strong attention to detail, organization, and project management skills (Asana preferred).
Personality & Work Style
  • Ownership Mindset – You take initiative and get things done.
  • Fun & Easy to Work With – We value culture, so you should be personable and adaptable.
  • Highly Organized – You thrive on structure and keeping tasks on track.
  • Tech-Savvy – You quickly learn and work with new tools.
  • Works Well Remotely – You're proactive.
Benefits
  • 13th Month Pay
  • HMO
  • Leave Benefits

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Apply now

Seniority level
  • Entry level
Employment type
  • Contract
Job function
  • Administrative
Industries
  • IT Services and IT Consulting
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