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Accounting Assistant

1 month ago

Manila, National Capital Region, Philippines dataSpring, Inc. Full time

See our current openings below and let's build great things together

The Accounting Assistant is responsible for performing general accounting duties, accounts payable functions for dataSpring as required, and is primarily going to work with Finance - Japan to ensure the smooth and timely collection of the Company's accounts payable. This position will provide accounting and general administrative support to dataSpring while working closely with Japan Finance Team.

II. ESSENTIAL JOB FUNCTIONS:Accounts Payable (AP) Activities:
  • Communicates with Finance Japan and Accounting firm regarding regular expenses such as rent, utilities, insurance, office expenses, payroll and other benefits, inputting information into proper ledgers, P&L, and PH Team budget as required and necessary.
  • Assists dataSpring with internal Accounts Payable procedures by vouchering invoices, inputting vouchers and credit memos, cutting and preparing checks, filing paid vouchers, and handling other AP functions as necessary.
  • Participates actively in Finance Team Meetings regarding Accounts Payable.
  • Collects invoices and forwards them to the Finance Team.
  • Reconciles invoice amounts versus books.
  • Lists invoices for advanced payment and shares this with the Finance team.
  • Forwards all profiling costs to the Finance team.
  • Performs monthly reconciliation of AP reports.
  • Processes reimbursements for dataSpring members.
  • Creates Monthly Third Party Payment Sheet and forwards it to the Finance team.
  • Assists in handling, reporting, and monitoring company expenses, bank transactions, timely payments, rent, dues, taxes, and government remittances.
General Accounting Activities:
  • Provides accurate, timely, and regular reports to the Finance Manager.
  • Prepares and reviews source documents such as quotations, purchase orders, and invoices for accuracy and completeness.
  • Assists in maintaining dataSpring's accounting system, books, and records.
III. ESSENTIAL JOB REQUIREMENTS:Physical Requirements & Working Environment:
  • This is an office environment with typical physical demands.
  • Must be willing to work flexible hours to communicate with global clients.
Minimum Qualifications Needed:
  • Strong interpersonal and communication skills.
  • Ability to interpret memos and directives accurately.
  • Ability to perform accurate calculations with thoroughness.
  • Empathy and teamwork skills.
  • Proficiency in Microsoft Office and accounting software.
  • Satisfactory background check.
  • High integrity, accountability, and trustworthiness.
  • Proven self-leadership and independence.
  • Understanding of customer and market dynamics.
Education/Experience:
  • Bachelor's Degree in Accountancy/Management Accounting preferred.
  • Open to fresh graduates or those with at least 1 year of accounting experience, especially in accounts payable.
  • Experience in market research or global companies is advantageous.
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