Event Coordinator

3 weeks ago

Cebu City, Central Visayas, Philippines Robinsons Land Corporation Full time
Department

Sales, MarCom & Catering

Employee Type

Probationary

Job Responsibilities
  • Attend to inquiries and requests from walk-in and phone-in private banquet clients. Familiarize yourself with the hotel's function room rates, equipment rentals, banquet menus, and pricing to provide accurate information to clients.
  • Prepare Event Reservation Forms to document clients' function room reservations and initial banquet requirements. Check function room availability using the Function Reservation Chart before confirming with clients.
  • Draft event contracts, indicating initials to confirm accuracy before finalizing the Event Contract.
  • Review and verify Event Contracts for accuracy before forwarding to clients for signature and to the Senior Event Sales Manager or Director of Event Management for approval.
  • Meet or contact private banquet clients with confirmed bookings to finalize function setups and other requirements. Coordinate with the Finance Department's Credit & Collection team for client payments.
  • Handle inquiries for corporate events when Event Sales Managers are unavailable due to other client engagements or sales calls.
  • Coordinate with Event Sales Managers and relevant departments to address client inquiries, fulfill requests, and resolve complaints.
  • Follow up with concerned departments or personnel on client requirements or special arrangements as endorsed by Event Sales Managers.
  • Maintain the electronic Function Reservation Chart, recording and monitoring all tentative and confirmed functions. Update and block off dates based on Event Reservation Agreements or approved Event Contracts.
  • Review Function Orders against approved Event Contracts to ensure all arrangements are correctly indicated before distribution to relevant departments.
  • Coordinate with all departments involved in confirmed functions, especially Kitchen for menu requirements, Food & Beverage Event Service for setup and service style, and Engineering for audiovisual and equipment setup.
  • Liaise with accredited contractors for client requests (e.g., mobile services) that the hotel cannot provide.
  • Obtain departmental approval for any changes or additions to Event Contracts before committing to clients to ensure feasibility.
  • Ensure all contract modifications are documented in the Event Supplement and Adjustment Form (ESAF), approved by the Senior Event Sales Manager.
  • Distribute copies of ESAFs to affected departments for their reference and action.
  • Ensure timely distribution of Function Orders and ESAFs to all concerned departments.
  • Conduct site visits during events to ensure client requirements are met and functions run smoothly.
  • Prepare weekly and monthly reports on all confirmed and tentative event functions for upcoming periods.
  • Check availability of function rooms via the electronic Function Reservation Chart before confirming departmental requests for official use (e.g., meetings).
  • Ensure departmental function room requests are supported by properly approved memos from authorized signatories.
  • Coordinate with Event Service, Kitchen, and Engineering to arrange function room setups and fulfill other departmental requirements.
  • Maintain cleanliness and orderliness in the work area.
  • Demonstrate awareness of OH&S policies and ensure all procedures comply with guidelines.
  • Adhere to occupational health and safety legislation, policies, and procedures, understanding your duty of care.
  • Be familiar with property safety protocols, first aid, fire, and emergency procedures; operate equipment safely and responsibly.
  • Proactively identify hazardous situations and notify superiors of potential risks.
  • Log security incidents and accidents in accordance with hotel requirements.

Qualifications
  • Adaptable to changes in sales structure and operational procedures.
  • Proficient in preparing, analyzing, and interpreting sales and event reports.

Experience Range Range (Years)

1 - 3 years

Job posted on

2025-08-26
#J-18808-Ljbffr

  • Event Coordinator

    3 days ago

    Cebu City, Central Visayas, Philippines Robinsons Land Corp Full time ₱15,000 - ₱250,000 per year

    DepartmentSales, MarCom & CateringJob posted onAug 26, 2025Employee TypeProbationaryExperience range (Years)1 year - 3 yearsJob ResponsibilitiesAttend to inquiries and requests from walk-in and phone-in private banquet clients. Familiarize yourself with the hotel's function room rates, equipment rentals, banquet menus, and pricing to provide accurate...

  • Campaigns & Events Coordinator

    3 days ago

    Cebu City, Central Visayas, Philippines Perspectivs Full time ₱400,000 - ₱1,200,000 per year

    Responsibilities* Assist in planning, organizing, and executing marketing campaigns, events, and activations.* Coordinate with internal teams, suppliers, and partners to ensure smooth project implementation.* Support digital marketing efforts, including content planning, social media, and community engagement.* Manage timelines, budgets, and deliverables for...

  • Events Coordinator

    3 days ago

    Cebu City, Central Visayas, Philippines 1220 PACIFIC GRAND TOWER CORPORATION Full time ₱216,000 - ₱288,000 per year

    Act as support for the business unit and coordinate with clients on their requirements.I. Office Custodian ResponsibilitiesEnsure proper office setup and organization.Monitor and enforce compliance with office house rules.II. Processing of DocumentationReview folios received from the General Manager.Verify that all folios are processed in the system by the...

  • Event Coordinator Virtual Assistant

    3 days ago

    Cebu City, Central Visayas, Philippines Blue Wolf Solutions Full time ₱600,000 - ₱1,200,000 per year

    Job Description:We're looking for a highly organized and proactive Event Coordinator Virtual Assistant to join our team. The ideal candidate will have a well-rounded background in administrative support, business development, and social media, with a specific focus on event coordination. You'll be the backbone of our event planning, ensuring every detail is...

  • Programs,Events & Promotions Coordinator

    3 days ago

    Cebu City, Central Visayas, Philippines NUSTAR Resort Full time ₱600,000 - ₱1,200,000 per year

    DepartmentPrograms, Events & PromotionsEmployee TypeProbationaryJob ResponsibilitiesAbility to manage different projects with the same timeline and to produce quality results.Identify the client's requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in...

  • Programs,Events & Promotions Coordinator

    3 weeks ago

    Cebu City, Central Visayas, Philippines NUSTAR Resort Full time

    DepartmentPrograms, Events & PromotionsEmployee TypeProbationaryJob ResponsibilitiesAbility to manage different projects with the same timeline and to produce quality results.Identify the client's requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in...

  • Campaigns & Events Coordinator (Project Based)

    3 weeks ago

    Cebu City, Central Visayas, Philippines Perspectivs Full time

    ResponsibilitiesAssist in planning, organizing, and executing marketing campaigns, events, and activations.Coordinate with internal teams, suppliers, and partners to ensure smooth project implementation.Support digital marketing efforts, including content planning, social media, and community engagement.Manage timelines, budgets, and deliverables for...

  • Events Associate

    3 weeks ago

    Cebu City, Central Visayas, Philippines Smartsourcing Solutions Pty Part time

    OverviewPassionate about bringing people together and making every detail count? If events are your stage, Smartsourcing is your spotlight We're Smartsourcing, and we're looking for an exceptional Events Associate to join our full-time, on-site team. This is your chance to thrive in an award-winning workplace where creativity meets precision—and where your...

  • Meetings and Events Organizer

    3 days ago

    Cebu City, Central Visayas, Philippines Staff4Me Full time $60,000 - $80,000 per year

    Position Overview:We are seeking an experienced and dynamic Meetings and Events Organizer to lead the planning, coordination, and execution of meetings and events at our hospitality venues. The ideal candidate will have a strong background in managing events, working with audio/visual (A/V) equipment vendors, wireless communication systems, digital displays,...

  • Director of Meetings and Events

    3 days ago

    Cebu City, Central Visayas, Philippines Staff4Me Full time ₱900,000 - ₱1,200,000 per year

    Position Overview:We are seeking an experienced and dynamic Director of Meetings and Events to lead the planning, coordination, and execution of meetings and events at our hospitality venues. The ideal candidate will have a strong background in managing events, working with audio/visual (A/V) equipment vendors, wireless communication systems, digital...