Finance and HR Manager

Job Title: Finance & HR Manager – AGCI Philippines

Location: Pasig City, Philippines (opportunity for hybrid work after initial probationary period of 1 year)

Reports To: AGCI Philippines Executive Director

Status: Full-Time

Position requires the successful completion of a criminal background check.

ABOUT AGCI:

All God's Children International (AGCI) is a non-profit global child advocacy organization answering God's call to provide the love and care that every child deserves. We have been committed to giving hope and changing lives around the world since 1991. Today, AGCI empowers local leaders across 10 countries to intervene for the 8 million children living in institutions and create more paths to family and independence.

In the Philippines, our work centers around the prevention of online sexual abuse and exploitation of children (OSAEC). We work with children who are at risk of this abuse, as well as those within their sphere of influence--parents, caregivers, teachers, social workers, law enforcement--to disrupt trauma and build resiliency.

JOB SUMMARY:

The Finance & HR Manager will oversee the day-to-day operations of the finance, HR and office administration team, ensuring that the operations of the organization are managed efficiently and effectively. They will oversee financial systems, contracts, human resources, and information systems of the organization in accordance with AGCI Philippines' general policies, procedures and the requirements of AGCI Headquarters. This position will serve as a member of the leadership team of the organization, advising and supporting the AGCI Philippines Executive Director and AGCI Headquarters in making appropriate decisions regarding human resources, finance and administrative matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Financial Operations:

1. Provide oversight of the day-to-day financial activities of the organization.
2. Regularly review expenditure plans of each AGCI Philippines programs and/or initiatives.
3. Ensure the proper utilization of funds for the intended purpose of AGCI Philippines' programs and initiatives.
4. Ensure that all head office payments are executed on time and within the approved budget.
5. Monitor the release of funds for all programs & initiatives.
6. Manage the processing, recording and reporting of all payments and financial transactions for AGCI Philippines per the financial policies and procedures of the organization and regulatory requirements.
7. Monitor and evaluate the implementation of planned activities as per the budget schedule.
8. Develop and maintain quality control mechanisms to ensure the proper documentation and management of all financial transactions are obtained and reconciled with the Bank Balance.
9. Ensure all taxes are paid on time to the appropriate governmental offices.
10. Ensure that all documentation is properly coded and entered into AGCI Philippines' accounting software.
11. Review and adjust financial transactions for programs & initiatives.
12. Oversee the purchase & property management functions of the organization and purchasing committee.
13. Review and monitor all purchasing decisions and records in accordance with the organization's policies and regulatory requirements.
14. Monitor the proper utilization, maintenance and record keeping of all AGCI Philippines assets.
15. Prepare financial documents for the annual audit and distribute audit report to the AGCI Philippines Leadership team, AGCI Headquarters and appropriate government offices.

Budgeting:

1. Provide leadership and guidance in budgeting and accounting for all AGCI Philippines financial transactions.
2. Manage budget planning, implementation and reporting for each program and/or initiative in collaboration with the AGCI Philippines Executive Director and AGCI Headquarters.
3. Assist program directors and the AGCI Philippines Executive Director in all financial planning.

Reporting:

1. Prepare periodic financial statements and reports for all programs and projects and submit to the AGCI Philippines Executive Director, AGCI Head Office, and pertinent government offices.
2. Inform the AGCI Philippines Country Representative and AGCI Headquarters of any over or under utilization of budget.
3. Prepare a monthly budget vs expenditures report for each program and initiative.
4. Prepare program specific budget reports or a financial analysis of specific programs at the request of the AGCI Philippines Executive Director or AGCI Headquarters.
5. Assist program directors in the preparation and review of all financial reports.

Human Resources:

1. Perform human resources development tasks including selection and recruitment, orientation, transfers, promotions and maintenance of employees' records.
2. Oversee the administration of employee payroll and benefits.
3. Advise and support the AGCI Philippines Executive Director in making the appropriate decisions on human resource development and administrative matters.
4. Guide the AGCI Philippines Executive Director and hiring committees in the process of employee selection, review and evaluation in accordance with current Philippine labor laws.
5. Prepare and manage internal and external employment vacancy announcements/advertisements.
6. Assist the AGCI Philippines Executive Director and AGCI Headquarters in settling labor claims and complaints in line with the AGCI Philippines employee handbook and the current Philippine labor laws.
7. Identify potential areas/issues of conflict/grievance and advise the AGCI Executive Director and AGCI Headquarters on proactive measures of prevention.
8. Develop annual staffing plan and implement that plan in consultation with the leadership team of AGCI Philippines.
9. Advise the AGCI Philippines Executive Director and AGCI Headquarters on personnel issues.
10. Organize events and team building opportunities to foster team unity and connection.
11. Advise the AGCI Philippines Executive Director and AGCI Headquarters on staff salaries and benefits administration.
12. Manage updates and revisions to the AGCI Philippines Employee Handbook in collaboration with the AGCI Philippines Executive Director, AGCI Headquarters and AGCI Philippines legal counsel in accordance with the current Philippines labor laws and regulations.
13. Develop and ensure that all administrative activities are carried out in accordance with the AGCI Philippines Employee Handbook, AGCI Headquarters and current Philippine labor laws.
14. Prepares and maintains training manuals and operational records for AGCI Philippines.

General Administration:

1. Ensures all general organization records are maintained in compliance with all policies and procedures, laws and regulatory requirements; maintains confidentiality and data-control/release of all organization information.
2. Participate in periodic organizational planning tasks, meetings or report outs.
3. Displays excellent communication skills in both English & Tagalog including writing, presentation, and listening abilities; displays excellent ability to remain calm and courteous under pressure.
4. Respectfully takes direction from the AGCI Philippines Executive Director and AGCI Headquarters.
5. Maintains punctual, regular and predictable attendance; can work evenings and weekends, as required.
6. Attends and participates in staff meetings and training courses as required.
7. Works collaboratively in a trust based and relational team environment with a spirit of cooperation and remains open to all levels of work and support for the organization.
8. Other duties, as assigned.

SUPERVISORY RESPONSIBILITIES:

Directly manages finance, human resources and administrative employees. Is responsible for the coordination, and evaluation of AGCI Philippines employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

NGO experience REQUIRED. Master of Accounting, Business Administration, or Management with 8 years relevant experience or BA in Accounting or Business Administration with 10 years of relevant experience. Proven managerial, interpersonal and communication skills required. Knowledge of accounts receivable/payable, preparation of financial statements and payroll, benefits and office administration is required.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business correspondence, reports and inquiries in English and Tagalog. Ability to write error-free business correspondence, reports and presentation materials in English and Tagalog. Ability to effectively present information and respond to questions from supervisors, donors/sponsors, clients, vendors, organization partners, and the general public in English or Tagalog.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Computes rate, ratio, percent, and calculates figures and amounts such as discounts, interest, commissions, proportions, and currency conversion accurately.

COMPUTER SKILLS:

Job requires advanced basic computer skills including logging on to systems, word processing, spreadsheet, report writing, project management, presentation creation/editing, database, use of internet and communication by e-mail. Requires expert knowledge of, and use of, accounting software.

REASONING ABILITY:

Ability to work with and protect extremely confidential files and information and have the appropriate discernment regarding handling issues of varying complexity and sensitivity. Ability to define problems, collect data, establish facts and draw valid conclusions and can deal with a variety of abstract and concrete variables. Has the discretion to weigh the levity of an issue and pass along to the appropriate party/leader within the organization, as needed.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment while traveling domestically or internationally could contain a number of environmental factors, including, but not limited to: outdoor weather conditions (extreme hot/cold), work in countries with high incidence of illness/disease or poor living conditions of its inhabitants, political unrest/danger and physical obstacles and/or hazards. The noise level in the office work environment is usually moderate; noise levels in travel to various countries could range from quiet to extremely loud, depending on the varying conditions.

CERTIFICATES, LICENSES, REGISTRATIONS:

Must possess an active passport, the necessary identification documents to reside and work in the Philippines and pass a criminal background check and child abuse clearance in the Philippines.

Compensation package: 116,000.00– 175,000.00 PHP/month (commensurate with experience), including standard guaranteed benefits compliant with Philippine law, including but not limited to: 13th-month pay, social security (SSS), health insurance (PhilHealth), and contributions to the Home Development Mutual Fund (Pag-IBIG).

Security and Exchange Commission Registration for AGCI-Philippines is currently underway. Position will begin under probationary status for a maximum period of 12 months.