Assistant Payroll and Benefits Manager
7 days ago
The Assistant Manager - Payroll & Benefits position is to act as a subject matter expert responsible and accountable for managing all payroll processes, ensuring compliance with applicable federal, state, and local payroll regulations. This position is also responsible for overseeing the preparation, and disbursement of all payroll outputs. The Assistant Payroll Manager will partner closely with internal stakeholders including finance/accounting, human resources, and company employees to disseminate payroll information accurately and according to schedule.
Job Requirements:
- Responsible for managing all payroll day-to-day operations for multi-state payroll including disbursement of garnishments, benefits, and taxes consistent with all applicable wage and hour laws
- Works closely with accounting to ensure all payroll outputs are funded in a timely manner
- Responsible for adherence to all governmental reporting and regulations and maintenance of sound control processes to protect company assets and advise management of needed actions
- Oversees the payroll tax functions and signs off on quarterly and annual payroll tax filings
- Manage and provide leadership and coaching to the payroll team to optimize output
- Develop and maintain process maps and documentation regarding payroll processes. Implement controls and the appropriate "checks and balances"
- Oversee the payroll activities related to account reconciliation, monthly variance analysis, payroll accruals, and journal entry review
- Maintain communication and strong relationships with HR, and Accounting/Finance to review cross-departmental impacts, strategy, and reconcile data sharing related to payroll
- Recommend and implement changes leading to best-practices operations
- Set a tone of collaboration among the payroll team, stakeholders, and cross-functional teams to provide a high level of customer service
- Manage regular preparation of relevant payroll reports for Senior Management, Human Resources and Finance departments as well as governmental agencies on a weekly, monthly, quarterly or year-end basis as applicable
- Handles all HCM, Timekeeping and Absence module updates in Workday. Responsible for resolving issues raised related to Workday functionalities
- Generate various payroll reports for accounting and operations purposes as requested
- Audit and review all payroll invoices for the department
- Able to assist in overseeing the payroll and benefits team
- Able to provide accurate compliance reporting and month-end accruals to promote process improvement for payroll and benefits
- Assist in payroll process and validation, will process payroll inputs and pay defects process yearly appraisal
- Assist in yearly audit and year-end reporting
- Special projects as assigned
Qualifications:
- Bachelor's degree holder
- 2 to 3 years of experience in payroll, benefits administration, and related legal/government requirements
- Expertise in timekeeping, payroll processing, and payroll forecasting
- Strong leadership and team management skills
- Strong MS Excel skills and knowledge of payroll software is a plus
- Results-oriented with strong analytical skills
Mid-Senior level
Employment TypeFull-time
Job FunctionHuman Resources
IndustriesOutsourcing and Offshoring Consulting
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