Purchasing Officer

7 days ago

Davao City, Davao, Philippines Dusit Thani Mactan Cebu Full time

Job Description

PRIMARY RESPONSIBILITIES:

  1. Receive purchase requests from other departments in the hotel and forward them to the purchasing manager for pricing.
  2. Call quotations from suppliers and arrange samples when required.
  3. Submit the purchase requisition to the requesting department with prices for signature and forward to Financial Controller and General Manager for approval.
  4. Raise the LPO's.
  5. Assist the purchasing manager in all documentations.
  6. Does cash purchase for those items not available by credit.
  7. Maintain the purchasing logbooks and filing system.
  8. Ensure all items are delivered on time.

Administrative Responsibilities:

  1. Checks and ensures that the job assigned has been effectively completed on timely basis and according to hotel's expectation.
  2. Recommends corrective actions for unfavorable variances in job standards and budget commitment.
  3. Establishes two-way communication within and related departments.
  4. Communicates effectively with guests, subordinates, immediate supervisors and other section heads.
  5. Manages time effectively by meeting deadlines on time.
  6. Identifies and solves problems in a professional manner.
  7. Assists others to ensure the operation is run smoothly and effectively.
  8. Filing of finance and administrative documents including supplier contracts.
  9. Processing of office supply requisition.

Technical Responsibilities:

  1. Knows and understands the job roles and responsibilities of all positions in the department and be able to perform the task as required.
  2. Knows and understands policies of the department and company well and can guide others to perform the job too.
  3. Recognizes good quality products and presentation.
  4. Checks and improves all service standards established by the company.
  5. Supervises staff activities if applicable to maximize revenue and minimize costs.
  6. Provides assistance to the staff when required during busy periods.
  7. Maintains personal grooming standards.
  8. Conserves energy and water at all times by not decreasing guest comfort.
  9. Manages wastes by reducing and recycling the wastes, and to carefully and efficiently use all resources.
  10. Knows the requisition point and par stock of products used in the department such as stationery, guest supplies, paper supplies, etc.

Commercial Responsibilities:

  1. Communicates effectively with guest, clients, business partners and other employees.
  2. To be a good sales person to promote hotel's image and businesses.
  3. Participates in community projects or activities in order to promote the hotel's image and cooperation to improve community relationship.

Human Resources Responsibilities:

  1. Evaluates objectively the performance of yourself and other employees in his/her responsibilities.
  2. Provides training to employees in his/her department regularly.
  3. Motivates other employees to grow within the company.
  4. Develops him/herself to be better supervisor/manager.

RELATIONSHIP:

  1. Reports to Purchasing Manager for day to day operations.
  2. Co-ordinate with all departments to speed up the process.
  3. Interact with suppliers to get the best products at competitive prices.
  4. Performs other tasks in the absence of the Purchasing Manager.

Others:

  1. Continuous learning through own IDP.
  2. Any other duties as may be assigned by the superior.

Accountabilities:

  1. Represents Dusit's brand and its values at all times. We will establish relationships and foremost and we will deliver an exceptional guest experience and promote Thai graciousness.

Company's Culture:

  1. Communicate and fully embrace the Company's culture (our Vision, our Mission and our Values), lead by example and cascade to all your subordinates. – "Proud to belong and to contribute".

CONFIDENTIALITY:

  1. Ensure confidentiality and secure storage of all intellectual property and databases, both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.

JOB REQUIREMENT:

  1. Minimum education of Bachelor degree in Business Administration or relevant discipline.
  2. Practical experience in purchasing function at least 2 years. Exposure in hospitality business is desirable.
  3. Have good English communication skills both in written and spoken.
  4. Computer literate.
  5. Possess professional disposition with good communication and interpersonal skills.
Seniority level

Entry level

Employment type

Contract

Job function

Purchasing, Supply Chain

Industries

Hospitality

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