
Purchasing Officer
4 weeks ago
Job Description
PRIMARY RESPONSIBILITIES:
- Receive purchase requests from other departments in the hotel and forward them to the purchasing manager for pricing.
- Call quotations from suppliers and arrange samples when required.
- Submit the purchase requisition to the requesting department with prices for signature and forward to Financial Controller and General Manager for approval.
- Raise the LPO's.
- Assist the purchasing manager in all documentations.
- Does cash purchase for those items not available by credit.
- Maintain the purchasing logbooks and filing system.
- Ensure all items are delivered on time.
Administrative Responsibilities:
- Checks and ensures that the job assigned has been effectively completed on timely basis and according to hotel's expectation.
- Recommends corrective actions for unfavorable variances in job standards and budget commitment.
- Establishes two-way communication within and related departments.
- Communicates effectively with guests, subordinates, immediate supervisors and other section heads.
- Manages time effectively by meeting deadlines on time.
- Identifies and solves problems in a professional manner.
- Assists others to ensure the operation is run smoothly and effectively.
- Filing of finance and administrative documents including supplier contracts.
- Processing of office supply requisition.
Technical Responsibilities:
- Knows and understands the job roles and responsibilities of all positions in the department and be able to perform the task as required.
- Knows and understands policies of the department and company well and can guide others to perform the job too.
- Recognizes good quality products and presentation.
- Checks and improves all service standards established by the company.
- Supervises staff activities if applicable to maximize revenue and minimize costs.
- Provides assistance to the staff when required during busy periods.
- Maintains personal grooming standards.
- Conserves energy and water at all times by not decreasing guest comfort.
- Manages wastes by reducing and recycling the wastes, and to carefully and efficiently use all resources.
- Knows the requisition point and par stock of products used in the department such as stationery, guest supplies, paper supplies, etc.
Commercial Responsibilities:
- Communicates effectively with guest, clients, business partners and other employees.
- To be a good sales person to promote hotel's image and businesses.
- Participates in community projects or activities in order to promote the hotel's image and cooperation to improve community relationship.
Human Resources Responsibilities:
- Evaluates objectively the performance of yourself and other employees in his/her responsibilities.
- Provides training to employees in his/her department regularly.
- Motivates other employees to grow within the company.
- Develops him/herself to be better supervisor/manager.
RELATIONSHIP:
- Reports to Purchasing Manager for day to day operations.
- Co-ordinate with all departments to speed up the process.
- Interact with suppliers to get the best products at competitive prices.
- Performs other tasks in the absence of the Purchasing Manager.
Others:
- Continuous learning through own IDP.
- Any other duties as may be assigned by the superior.
Accountabilities:
- Represents Dusit's brand and its values at all times. We will establish relationships and foremost and we will deliver an exceptional guest experience and promote Thai graciousness.
Company's Culture:
- Communicate and fully embrace the Company's culture (our Vision, our Mission and our Values), lead by example and cascade to all your subordinates. – "Proud to belong and to contribute".
CONFIDENTIALITY:
- Ensure confidentiality and secure storage of all intellectual property and databases, both hard copy and electronic. Adhere to Dust Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.
JOB REQUIREMENT:
- Minimum education of Bachelor degree in Business Administration or relevant discipline.
- Practical experience in purchasing function at least 2 years. Exposure in hospitality business is desirable.
- Have good English communication skills both in written and spoken.
- Computer literate.
- Possess professional disposition with good communication and interpersonal skills.
Entry level
Employment typeContract
Job functionPurchasing, Supply Chain
IndustriesHospitality
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