Facility Coordinator

7 days ago


Cebu City, Central Visayas, Philippines Campaign Complete Solutions Phils. Inc. Full time

JOB QUALIFICATIONS

  • Bachelor degree or above in any field.
  • Two (2) years of operations/facilities services experience.
  • Must demonstrate proven leadership and management skills.
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Computer Literate
  • Proficiency in Microsoft Office
  • Able to effectively communicate with team and Senior Management.
  • Ability to resolve problems under pressure.
  • Flexibility and adaptability to execute the needs of the business.
  • Shows good judgement in seeking authority where required.
  • Ability to handle conflicts or challenging situations confidently.
  • Ability to provide rational input in negotiations.
  • Ability to provide coaching, feedback and on the job training when needed.
  • Ability to utilize available resources effectively.

JOB DESCRIPTIONS

  • Maintain a high level of service delivery to HQ, Operations and Client teams.
  • Assist in the collection and organization of DTRs, Delivery notes and any other relevant documentation for alignment with the billing process.
  • Coordinate with Purchasing and Operations on CME requests, delivery dates in line with delivery availability slots and assist in organizing gate passes as needed.
  • Assist Account leads/Managers on Invoice requests in line with deadline requirements.
  • Provide analysis and reports as needed to the operations team/management on aspects of the operation.
  • Provide feedback and development towards continuous improvement.
  • Meeting health and safety responsibilities as defined in Company Health and Safety procedures, ensuring compliance at all times.
  • Providing input into the monthly management reports in the agreed format and in a timely and professional manner.
  • Provides administrative support to the Operations and Sales Team.
  • Implement best practices and standards within our service provision.
  • Ensure the image is reflected through proper phone and email etiquette.
  • Work towards developing a positive close working relationship with all stakeholders.
  • Supports the Finance team with any invoice queries or requirements.
  • Support the operations team in preparing of any requirements relating to method statements, risk assessments or other standard operating procedures.
  • Respond to any queries from clients as required.
  • Develop a database of client contracts, including renewal dates ensuring that the management team know of contracts needing renewal.
  • Assist as needed with the preparation of reports in relation to operations.
  • Assist in the preparation of sales packs or any other requirements relating to new contract bids as needed.
  • Ensuring accurate filing of all service contracts.
  • Assist Sales with simple sales quotations or ad hoc service requests.
  • Provide cover for Delivery Allocator as needed.
  • Provide cover for relevant positions within our portfolio such as Help Desk, Admin, Reception etc.
  • Provide support in workplace inspections and auditing.
  • Assist account leads/managers with any administrative support.
  • Assist with the Asset confirmation on site and ensure timely checking of all assets by the operations team/supervisors.
  • Any tasks as required by the senior managers.

Salary rate: 766.00 per day, plus a 500.00 monthly allowance.

Schedule: Monday to Friday, from 8:00 AM to 5:00 PM.

Job Types: Part-time, Temporary.

Contract length: 3 months.

Pay: Php760.00 - Php766.00 per day.

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