Admin and Facilities Manager

Admin & Facilities Manager

Location: Cebu Shift: 9pm-6am, Mon-Fri (shifting)

Arrangement: On-site

Unlock your potential

The Admin & Facilities Manager (AFM) shall be responsible for overseeing administrative operations and building maintenance at the designated site with a focus on mentorship, coaching, and leadership of the team who reports to him/her.

AFM shall ensure effective management and maintenance of administrative functions and physical facilities, leading teams to deliver efficient facilities maintenance while ensuring compliance with health and safety regulations, managing budgets, coordinating space planning, overseeing security measures, and promoting environmental sustainability.

Additionally, AFM shall provide strategic leadership by participating in long-term planning, managing risks, integrating technology solutions, implementing sustainability initiatives, fostering stakeholder relationships, managing vendor contracts, and utilizing data-driven insights to optimize facility performance aligned with organizational goals.

1. Employee Engagement and Customer Service: Guide teams for enhanced engagement and superior customer service.
2. Facility Management: Lead maintenance, safety, and efficiency efforts. Strategizing repairs, renovations, and space planning.
3. Administrative Management: Supervise operations, policy implementation, and budget management. Ensure top-notch front-desk services.
4. Compliance and Risk Management: Ensure regulatory compliance and effective risk mitigation.
5. Vendor Management: Monitor and optimize third-party vendor performance.
6. Stakeholder Communication: Build strong relationships through effective communication.
7. Strategic Planning and Leadership: Align strategies with organizational goals and lead, influence, and inspire his teams to achieve this.
8. Incident Management: Promptly handle incidents to minimize disruption.
9. Project Management: Oversee projects in admin and facilities for successful outcomes.

1. Minimum 5 years experience in Facilities Management and/or Hospitality/Customer Experience, Cruise Ships, Resorts, or a related field or equivalent practical experience in a management/leadership capacity.
2. Must have strong moral standards and professional ethics. Should be able to coach and make decisions based on the highest standards of integrity.
3. Knowledgeable and has application experience of industry standards, best practices, and regulatory requirements in facilities management and administrative operations.
4. Experienced in overseeing facilities maintenance, including repairs, renovations, and inspections, ensuring compliance with health, safety, and environmental regulations.
5. Skilled in strategic space planning to optimize facility layout and utilization.
6. Has budgeting and financial management skills/experience, including analysis and implementation of cost-efficiency measures.
7. Possesses strong ethical standards, strong communication skills, and the ability to cultivate effective relationships and mentor teams.
8. Strategic thinker, has a problem-solver mindset, and adeptness in risk management to support long-term organizational goals.
9. Has leadership experience, encompassing team management, recruitment, training, mentoring, and performance evaluation.
10. Adaptable to evolving organizational priorities, proficient multitasking in a fast-paced environment, and readiness for cyclical scheduling demands.

What's in it for you?

• A competitive salary
• Health Insurance and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive, and high-achieving team environment.
• Ongoing training, development, and career progression opportunities

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Visit us at: https://careers.toaglobal.com/

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.