Inside Sales and Shipping Coordinator

1 week ago


Manila, National Capital Region, Philippines Kitz Corporation of Asia Pacific PTE. LTD Philippine Branch Office Full time

Duties and Responsibilities:

  • Coordinating transportation providers to ensure prompt and proper movement of shipments.
  • Overseeing customer-based queues and planning and allocating tasks to meet configuration requirements.
  • Reviewing purchase orders and shipping documents to ensure accuracy; responsible for tracking, receiving, and stocking all items ordered.
  • Providing support to the Sales on Shipping/Logistics in the department.
  • Processing shipping documentation (PO to factory and shipping docs such as invoice, packing list, BL, L/C, etc.).
  • Handling LC shipment and LC documentation for negotiations.
  • Periodically monitoring and coordinating with factories to meet stipulated shipment schedules for orders issued.
  • Arranging shipments as per terms and conditions of the sales and purchase order, as well as the shipping instructions from the customer.
  • Coordinating with factories and forwarders/carriers on logistics operations, vessel booking, verification, and issuance of shipping documents, including tax exemption forms.
  • Advising shipping lists to customers for payment and liaising with Sales and Account departments for payment confirmation.
  • Preparing bills and invoices (Delivery Receipts, Sales Invoice).
  • Handling and monitoring the inventory of stocks using the First In First Out (FIFO) method; conducting regular warehouse or facility inspections to ensure proper maintenance.
  • Responsible for monthly inventory operations (Stock taking).

Requirements:

[Must]

  • Strong communication skills.
  • Excellent organizational capacity, research, and analysis skills.
  • Solution-oriented mindset and lateral-thinking ability.
  • 5 years of extensive experience in Logistics.
  • Relevant experience in Sales coordination or shipment and logistics roles, able to handle LC shipments.
  • Experience in handling project documentation, preferably in shipping and logistics-related fields.
  • Positive attitude and effective teamwork and collaboration skills; familiar with Microsoft Office applications.

[Preferred]

  • Familiarity with best practices in supply chain management.
  • Ability to use data to make logistics more efficient.
  • Strong customer service capabilities.
  • Understanding of both warehouse and transportation management.
  • Capacity to multitask.
  • Familiarity with ERP systems like Microsoft Navision & SAP.
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