HRIS and Administration Specialist

4 weeks ago

Manila, National Capital Region, Philippines A2 HOSTING Full time
Position Description Position Title:HRIS and Administration Specialist, GlobalFunction:People & CultureReporting To:People & Culture Manager, APACEmployment Type:Full Time, permanent, on-site
About UsWe are , a rapidly growing global hosting company. We're young, restless and think differently. We have big plans. This is a rare chance to join a dynamic growing team that's full of opportunities.
Role Overview
We are at a stage in our operational growth where we are building global foundations across the employee experience to create a unified global function, experience and culture. This role will be expected to contribute to global initiatives, and our immediate focus is to stabilise operational foundations and achieve operational excellence across the People and Culture Function.

We're seeking an analytical and systems-savvy HRIS & Administration Specialist to own and optimise our core HR systems and data infrastructure. You'll play a critical role in ensuring our employee data is accurate, secure, and leveraged to drive smart people decisions. This role sits at the intersection of HR operations, tech, and analytics — ideal for someone who thrives on structure, operational efficiency, and continuous improvement.
Key Responsibilities
  • Own the configuration, maintenance, and optimisation of the HRIS
  • Ensure integrity of employee data, workflows, permissions, and integrations
  • Act as the main point of contact for system troubleshooting, improvements, and upgrades
  • Collaborate with the team to build, test, and roll out new workflows and templates within the HRIS to improve automation and reduce manual admin
  • Continuously identify opportunities to enhance efficiency through system optimisation and process automation
  • Build and maintain people dashboards and regular reporting (e.g. headcount, turnover, DEI, new hires)
  • Support global HR administration by generating relevant employee documents (e.g. contracts, letters) based on HRIS-driven changes
  • Partner with Finance and IT to ensure data flows smoothly between systems (e.g. payroll, ATS etc.)
  • Support GDPR and data privacy compliance in all HR system activity
  • Train HR team and managers on system usage and self-service tools
  • Support CPO and Finance with ad-hoc data requests and analysis
Skills and knowledge:Essential Skills & Experience
  • 3+ years' experience in HRIS or People Systems role, ideally in a global context
  • Hands-on experience with HR systems (Deel, HiBob, BambooHR, Workday, etc.)
  • Strong Excel/Google Sheets skills (pivot tables, formulas, VLOOKUP, etc.)
  • Familiarity with reporting tools and dashboard building
  • Exceptional attention to detail, data accuracy, and process orientation
  • Strong communication and collaboration skills
  • Experience supporting global HR teams and understanding of data privacy laws (e.g. GDPR)
  • Understanding of HR administrative processes and documentation needs linked to employee lifecycle events
  • Bonus: experience with API integrations, automation tools, or low-code platforms
  • Process Improvement – Ability to map HR processes, identify inefficiencies, and implement automation or workflow enhancements.
  • Excellent interpersonal, communication, and conflict resolution skills, with the ability to build trust across all levels.
  • Highly proactive and hands-on, with a can-do attitude, strong sense of accountability, and creative problem-solving skills.
  • Self-motivated, resilient, and able to work independently while staying aligned with global direction.
  • Proactive, results-driven mindset, willing to roll up their sleeves and take ownership from start to finish.
  • Ability to manage multiple priorities effectively and work seamlessly with both local and global teams.


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