Administrative Assistant
4 days ago
Position Title: Administrative Assistant
Work Set Up: Work from Home
Schedule: 12:00 PM - 9:00 PM PH Time
Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga
Quick Rundown:
We are seeking an Administrative Assistant responsible for creating, organizing, and maintaining job files, ensuring accurate data entry, and collaborating with teams for up-to-date project information.
What You'll Do:
- Create new job files for each assigned project or assignment, ensuring all necessary documents and information are included.
- Organize and maintain job files in a systematic and efficient manner, ensuring easy retrieval and access to information by relevant stakeholders.
- Accurately enter and update project-related data into job files, including project details, specifications, schedules, milestones, and any other relevant information.
- Collaborate with various departments, teams, and individuals to gather and verify project information, ensuring comprehensive and up-to-date job files.
- Perform regular quality checks on job files to ensure accuracy, completeness, and adherence to company standards and procedures.
- Regularly review and update job files, removing outdated or irrelevant information and adding new documentation as required.
- Maintain records of job file activities, including file creation, updates, and document revisions.
- Adhere to company policies and procedures regarding data protection, confidentiality, and information security while handling job files.
- Identify opportunities for process improvement and suggest enhancements to streamline job file creation and management procedures.
- Provide guidance and support to team members on job file creation best practices, ensuring consistent adherence to standards across the organization.
- Inbound and outbound calling to customers.
What We're Looking For:
- Proven experience in file management, data entry, or administrative roles.
- Excellent attention to detail and organizational skills.
- Strong written and verbal communication abilities.
- Ability to work independently and collaborate effectively in a team environment.
- Strong commitment to confidentiality and data security.
Why You'll Love Joining the CO Fam
At Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup -- it's where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.
Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.
Beyond Work: Enjoy our in-office swimming pool, CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.
Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.
Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.
Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.
Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches
At CO, it's not just about work -- it's about loving where you work. Ready to experience the best workplace ever? We can't wait to welcome you to the team
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