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Executive Assistant

1 month ago

Angeles City, Central Luzon, Philippines Guided Outsourcing Full time

Position Summary

The Executive Assistant will play a crucial role in supporting senior executives by managing reports, schedules, coordinating meetings, handling communications, and performing various administrative tasks. The ideal candidate is a detail-oriented professional with excellent organizational and multitasking skills.

Key Responsibilities

  1. Calendar Management:
    • Schedule and coordinate meetings and appointments efficiently.
  2. Communication:
    • Monitor GroupMe, the company's communication tool for store-wide interactions.
  3. Meeting Coordination:
    • Organize and prepare materials for meetings, ensuring all necessary information is available.
  4. Administrative Support:
    • Handle confidential information with utmost discretion.
    • Maintain organized filing systems and databases.
    • Assist with special projects and research tasks as needed.
  5. Finance Administrative Support:
    • Perform QuickBooks data entry and reconciliation tasks.
  6. Customer Service Support:
    • Act as the first point of contact for billing, payments, or collection issues, providing prompt and effective resolutions.
  7. Marketing Support:
    • Assist in marketing efforts and track customer and employment initiatives.
  8. Ad Hoc Tasks:
    • Perform other duties as assigned to support the team and organizational objectives.

Qualifications

  1. Education:
    • Bachelor's degree in Business Administration or related field preferred.
  2. Experience:
    • Minimum of 5 years of experience as an executive assistant or similar role.
    • Prior experience in a salon business is a plus.
    • Familiarity with these tools is a plus but not required:
      • SalonUltimate
      • Bonusly
      • SOCiGoApp
      • Geckoboard
  3. Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent written and verbal communication skills.
    • Strong organizational and multitasking abilities.
    • Ability to work independently and prioritize tasks effectively.
    • Discretion and confidentiality in handling sensitive information.
  4. Attributes:
    • Professional demeanor and appearance.
    • High level of attention to detail.
    • Strong problem-solving skills.
    • Ability to adapt to changing priorities and handle pressure.
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