Branch Finance and Admin Officer

7 days ago

Cebu City, Central Visayas, Philippines E&V Tubig Pag-asa, Inc. Full time
  1. Responsibility

As a Branch Finance and Admin Officer, her responsibility shall include but not be limited to the following:

  1. Cash and Payment Monitoring in Branch
  • Person in charge of the key of the Cash box;
  • Ensure daily the accuracy of Cash monitoring;
    1. Encode the cash box monitoring;
    2. Encode the cash advances book;
    3. Count physically the cash box every week;
  • Prepare and ensure the vouchers process.
  • Proceed to the payment;
  • Ensure daily the accuracy of the Check payment;
    1. Responsible to the check book log
    2. Encode the check payment register
  • Person in charge of the respect of the Cash Management Process and rules corresponding;
  • Control the return of purchases;
    1. Check the quantities;
    2. Check the receipt;
  • Ensure the archiving policy of accounting documents;
  • Ensure the process of Cash Monitoring and the rules corresponding;
  1. Budget Management
  • Prepare the monthly budget for Branch and analysis of budget variances.
  • Ensure the Budget Follow Up and send to HO for control and for preparation for the Cash Flow every 15th.
  1. Logistic Aspect
  • Control the return of purchases;
    1. Check the quantities;
    2. Check the receipt;
  • Ensure the Inventory of Material and Tools;
    1. Encode the inventory count by technical and excel file;
    2. Control the pull in pull out materials using the requisition slip;
    3. Submit every month the inventory report;
  1. Financial and Administrative Management
  • Ensure the payment and follow up of the BIR 1601 C and E;
  • Prepare the Summary of all Vatable receipts and submit to Head Office;
  • Manage the application for Business Permit's renewal; ensure the inspection and the application for all the certificates (Sanitary Permit).
  • Fill the Legal and Administrative Dashboard and send to Branch Manager for validation;
  • Prepare the monthly summary of Collectors' Benefits to be transmitted to Head Office for Payment.
  • Ensure the good archiving of the contracts and ensure the follow up;
  1. Report Management
  • Complete the Weekly Daily Deposit report (FAO part); ensure the report is correct and send the scan copy to HO every Monday.
  • Ensure the Cash Box Monitoring and send all the documents to Finance and Administrative Manager every Friday.
  • Send to Head Office the originals supporting documents in Finance every week;
    1. Summarizes and journalizes the receipts
    2. Summarizes and journalizes the cash disbursement

Requirements:

  1. Education: Graduate of BS Accountancy, Management Accounting or any accounting or finance related course

Experience: At least one (1) year work experience in finance/accounting/cash and payment monitoring/administrative works

  1. Skills:

- Proven skill on Microsoft Office

- Spoken, understanding and reading English

- Knowledgeable in cash and payment monitoring

- Accounting/finance skills

- Administrative

  1. Qualities:
  2. The applicant must demonstrate the following personal attributes:
  • Dynamic and resourceful
  • Autonomy
  • Challenge-oriented
  • Team player
  • Community-oriented
  • Effective verbal and listening communication skills
  • Flexible
  • Respectful
  • Consistent and fair
  • High level of integrity
  • Rigor and methodology
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