Operations Analyst

3 weeks ago

Mandaluyong City, National Capital Region, Philippines Asian Development Bank Full time
SHARE THIS PAGE Reference Number 250163
Position Level TL3
Department Sectors Department 2
Division Digital Sector Office
Location Asian Development Bank Headquarters
Date Posted Tuesday, March 11, 2025
Closing Date Tuesday, March 25, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to reduce poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Analyst is assigned to the Digital Sector Office (DIG) within the Sectors Department 2 (SD2). SD2 aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB's strategic agenda in the region. SD2, which is comprised of the Agriculture, Food, Nature, and Rural Development Sector Office, the Water and Urban Development Sector Office, and the Digital Sector Office: delivers or supports sovereign, nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RDs) and resident missions (RMs) in engaging with ADB's Developing Member Countries (DMCs); and ensures ADB's technical leadership internally and externally.

DIG leads digital transformation efforts in DMCs by providing strategic operational support, enhancing knowledge, facilitating talent development, and carrying out specific digital transformation-related activities. DIG will lead the efforts in further mainstreaming digital technology in ADB operations, particularly in digital infrastructure, Digital Public Infrastructure, cybersecurity, eGovernment services, and design and implementation of digital solutions (including AI and earth observation). You will be based at our Headquarters in Manila, Philippines.

You will report to an assigned Technical International staff and senior Technical Local staff.

Your Role

As an Operations Analyst, you will provide support for the implementation of various activities and initiatives across the broad spectrum of DIG's work plan, including support for project and technical assistance (TA) processing and administration, events and knowledge management, digital communication, data generation, collection, analysis and reporting, and general administrative support. You will also contribute to broader Sectors Group work as required, including performing activities in support of ADB's organizational resilience.

You will:

a. Project and TA Processing and Administration

  • Participate actively in the preparation and implementation of TAs and loan projects by: processing TA papers and project documents, including regular updating of the Project Data Sheet and other related systems to reflect most recent processing events, preparing TA and/or project-related correspondences;
  • Coordinate logistical arrangements for TA and/or project-related conferences, workshops or meetings;
  • Communicate, liaise with consultants, and monitor their outputs;
  • Review various TA and/or project-related documents;
  • Monitor available funds, and TA and project completion dates;
  • Prepare draft contract variations;
  • Maintain and update TA and project files and records, and prepare periodic status reports on project administration and implementation and preparation of Completion Reports.

b. Knowledge Management, Events and Communications

  • Contribute independently in the operations of DIG committee and network by coordinating logistical arrangements for committee or network meetings, presentations, and seminars;
  • Coordinate committee reports and prepare correspondences;
  • Maintain appropriate records and databases to monitor DIG network activities, including meetings and review of project documents;
  • Update DIG databases and/or websites;
  • Prepare and monitor correspondences and related invitations received for international conferences, seminars, or workshops;
  • Communicate and liaise with DIG committee and network members;
  • Collect, compile, and analyze relevant information and data related to the DIG area to produce routine and/or ad hoc statistics/reports as instructed;
  • Support delivery of a wide range of virtual and physical events, from initial planning and event promotion, liaison with speakers, internal coordination on communications and logistics, budget and contractual requirements, technical IT support, travel and accommodation arrangements, event management and post-event tasks such as report-writing and uploading of presentations for dissemination and public access;
  • Prepare the DIG e-Newsletter monthly for distribution to subscribers;
  • Other duties that may be assigned to contribute to the work of the DIG as agreed with and reflected in the staff's workplan.
Qualifications

You will need:

  • Bachelor's degree in finance, business administration, public administration, or related disciplines
  • At least 5 years of hands-on experience in portfolio management, project administration, budget preparation/monitoring, and/or project processing activities related to loans and TA projects.
  • Familiarity with good industry practices and guidelines within area of expertise
  • Strong analytical, interpersonal, and cross-cultural skills
  • Sound understanding of ADB procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
  • Excellent oral and written communication skills in English
  • Proficiency with computer-based applications.
  • Please refer to the link for ADB Competency Framework for TL3.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, considering your qualifications and experience.

  • Paid leave (including parental)
  • Medical and health benefits
  • Life and other insurance plans
  • Staff development
  • Retirement plan
  • Housing and education allowance (if applicable)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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