Executive Assistant

2 weeks ago

Quezon City, National Capital Region, Philippines Triumph Development Corporation Full time

Qualifications

  • Bachelor's Degree in Industrial Engineering, Business Studies, Administration Management, Communications or equivalent
  • Minimum of two (2) years work experience as an Executive Assistant or similar role preferred
  • Experience in the construction, real estate development or property development industry
  • Proficient in MS Office and/or MacOS
  • Proficient in English, communication skills (verbal and written), listening skills and interpersonal skills
  • Proficient in collaboration and the delegation of duties with an ability to work under pressure
  • Proactive, hardworking and flexible, with an ability to multi-task and work with minimum supervision
  • Strong organizational, project management and problem-solving skills, with a keen attention to detail

Job Description

  • Assists and enhances Executive effectiveness by providing administrative and information management support
  • Identifies and addresses the needs of the Executive
  • Develops and maintains office systems including data management and filing, to ensure smooth workflow and timely results
  • Organizes, attends and facilitates executive meetings and operations meetings
  • Distributes agendas and minutes, and follows up on important actions and decisions from meetings
  • Manages corporate projects and interfaces with all parties involved to ensure projects are completed on time
  • Prepares documents, briefing papers, reports and presentations
  • Conducts research, assesses project risks and issues and provides solutions
  • Completes projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress and resolving problems
  • Maintains complete records of projects, plans and layouts
  • Composes and facilitates correspondences, reports, presentations and internal communications
  • Upholds a strict level of confidentiality and exercises discretion with sensitive Company information
  • Performs other duties that are compatible with the position
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