Human Resources Associate

Your privacy is important to us* WFP is a 2020 Nobel Peace Prize Laureate.* WFP offers a highly inclusive, diverse, and multicultural working environment.* WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.* A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.* We offer an attractive compensation package (please refer to the **Terms and Conditions** section of this vacancy announcement).* Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.* Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.* Identify evolving needs of the organization and recommend changes in HR processes and procedures, to support improvements in HR services.* Analyze and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.* Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.* Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.* Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.* Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.* Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, performance management, etc), ensuring compliance with the established deadlines and accuracy of HR data.* Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards* Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.* Perform other related duties and responsibilities as required.* Secondary education with specialized certification in HR or supplemented by training in personnel or general administration work.* Bachelor's degree in Human Resources, Business Administration, Psychology, or closely related field is desirable but not required.* Minimum of six (6) years of progressively responsible experience in administrative support, including substantial exposure to human resources functions within a multicultural environment or a large organization with established HR systems, policies, and procedures.* Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); prior experience with SAP (Systems, Applications, and Products in Data Processing)—a widely used enterprise resource planning (ERP) software for managing HR, finance, and administrative functions—is a strong asset.* Strong attention to detail and ability to organize documentation systematically.* Professional, client-oriented, attentive to detail, patient, and committed to continuous learning.* Experience working with international humanitarian organizations, NGOs, or government institutions in a multicultural setting is an advantage* Knowledge of specialized HR administrative work practices and methods, gained through relevant technical training and experience.* Good communication skills and a good understanding of HR principles and their application in order to respond to and resolve a range of HR queries.* Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.* Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.* Experience in supervising and coordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.* Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.* Monthly salary starting at approximately PHP 66,000.00* Medical coverage, extendable to eligible dependents.* Leave benefits and other applicable entitlements.* We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).* Once your profile is completed, please apply, and submit your application.* Please make sure you upload your professional CV in the English language* Kindly note the only documents you will need to submit at this time are your CV and Cover Letter* Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time* Please contact us at in case you face any challenges with submitting your application* Only shortlisted candidates will be notified
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