Assistant Property Manager

Overview

Assistant Property Manager jobs in Biñan

Posted today

Ideal Experience

College graduate preferably a licensed mechanical/electrical engineer or property management

With at least 3-5 years' work experience in real estate industry and property management

Sound interpersonal skills to manage diverse range of client representatives, internal colleagues and external stakeholders

Demonstrated ability to manage multiple and complex operational matters and strategic resolutions in resolving concerns/conflict

With in-depth understanding of Basic Occupational Safety and Health, DENR regulations including other statutory and regulatory compliance

Critical Competencies for Success

Deep Familiarity with Property Management Operations

Technically capable in preparing building operation reports and management plan

Sound Technical and Leadership Skills

Work Order Management – can simplify complex situations/problems into workable segments and can prepare action plans and recommendations based on clearly identified deliverables

Technical capability in review/vetting of plans process (MEPF)

Proficient in MS Office (Word, Outlook, Excel & PowerPoint) and AutoCAD

Fluent in English & Filipino (Spoken & Written)

Other Personal Characteristics

Well-groomed & mannered and projects professionalism

With good interpersonal skills

Demonstrates integrity

Self-motivated; confident & energetic

Flexible – able to adapt to rapidly changing situations

Goal-oriented – able to focus on meeting all performance targets

Strong communicator – good presentation skills & possesses strong verbal & written communication skills (English & local language); also an active listener

Role And Responsibilities

OVERALL ROLE: Direct in charge for the building operation covering Administration, Engineering and Maintenance, Finance, Housekeeping, Security and Safety.

Key Responsibilities:

• Establish pre-operating plan for the property
• Attend to all Testing and Commissioning Schedule relevant to the property
• Lead the development of the building operational plan and annual budget
• Provide regular report to the management company and the building regarding status of the building, utilities and services
• Appraise, train and supervise engineers, supervisors, technicians and other personnel in maintenance, accounting, admin, as well as control and supervise other personnel from contract maintenance and services
• Conduct regular meetings with assistants, supervisors and engineers to assure effective and smooth staff communications and designation of works
• Recommend for approval for the ordering of supplies, materials, equipment and services ensuring adherence to the approved budget
• Assure that all staff members comply with company and building policies and procedures
• Implement JLL standards and improvements throughout the building
• Make recommendations to client's representative regarding operational and key staffing changes
• Discipline staff where necessary within JLL Code of Conduct and the Labor Code
• Administer the lease document between landlord/tenant
• Perform related duties as assigned by Management

KEY STAKEHOLDERS

Property and Asset Management / JLL / External Clients

REPORTING TO

Account Manager

Job Type: Full-time

• Minimum 2 years of experience in real estate property management or a similar role.
• Accounting or reconciliation experience in a real estate setting is non-negotiable.
• Strong analytical skills with the ability to interpret and reconcile financial data.
• Familiarity with leases, CAM agreements, and real estate legal documents.
• Excellent communication skills, both written and verbal.
• High attention to detail and strong organizational skills.
• Self-starter with the ability to manage time and tasks independently.
• Team-oriented mindset with the ability to collaborate effectively.
• Proficiency in Microsoft Word and Excel.
• Experience with tools like Oracle, MRI, or QuickBase is a plus.
• Background in finance or accounting is advantageous.

Key Responsibilities:

• Lease Interpretation: Review and interpret lease agreements to understand common area maintenance (CAM) obligations and landlord responsibilities.
• CAM Processing: Analyze CAM reconciliations from landlords, identify discrepancies, and document findings.
• CAM Negotiation: Assist in resolving disputes with billing parties related to CAM billing variances.
• CAM Approval & Payment: Prepare reconciliations for managerial approval and process payments in compliance with timelines.
• Landlord Workorders: Manage and track landlord work orders to ensure timely resolution and effective communication among stakeholders.
• Data Entry: Maintain accurate records in the real estate platform.
• General Support: Perform additional administrative or support duties as needed within the department.

Job Type: Full-time

Location: Taguig, National Capital Region

Salary: ₱ - ₱ per year