Admin and Vendor Specialist

3 weeks ago

Taguig, Philippines AIRR Labs Full time

AirR Labs Taguig, National Capital Region, Philippines Admin and Vendor Specialist The Admin and Vendor Specialist will assist the Head of People and Culture in overseeing the overall management of the office premises and facilities. The role focuses on facilities management‑related tasks such as handling incident reports, managing meeting‑room calendars, vendor management and payment, supplies monitoring, laptop requests, and coordination with building administration. The Specialist will provide updates and efficient status reports to the Head of People and Culture, applying analysis, critical thinking, and problem‑solving skills to track and monitor activities, and offer recommendations. Responsibilities Event Management Lead the planning, budgeting, coordination, and execution of internal events, campaigns, and office celebrations. Liaise with relevant departments and vendors for seamless event support and logistics. Manage post‑event evaluations and payment processing. Office Management Ensure all office supplies and necessities are well‑stocked and maintained monthly. Oversee general office upkeep, including cleanliness, equipment, and facility coordination. Coordinate with housekeeping personnel as needed. Logistics Coordination Arrange and monitor logistics services to support company operations and team requirements. Coordinate travel, transportation, courier services, and other logistical needs. Develop and maintain strong relationships with new and existing vendors. Negotiate pricing, service agreements, and terms to benefit the company. Ensure vendor deliverables are met on time. Process all P&C purchase orders via Xero and ensure timely payment to vendors. Security and Access Card Management Facilitate enrollment of access for new hires and deactivation for resigned employees. Maintain proper tracking and management of employee access and company‑issued assets. Asset Management Maintain accurate records of asset issuance, transfers, and returns. Coordinate with IT for tracking and allocation of IT equipment. Conduct periodic inventory and audits of office and studio assets. Budget Tracking Monitor and track all administrative and departmental expenses. Ensure timely and accurate reporting of expenses in alignment with budget allocations. Support budget planning processes by providing reliable expense data and insights. Support credit card reconciliations for all expenses from the admin and P&C departments. Recruitment Support talent acquisition team for internship recruitment and other ad‑hoc tasks. Ad Hoc Tasks Perform ad‑hoc responsibilities as needed by the Head of People and Culture. Requirements Bachelor’s Degree or equivalent relevant experience. DOLE Safety Officer 2 certification or working towards certification. Experience in project management and administrative tasks. Excellent written and verbal communication skills. Demonstrated confidentiality and proactiveness in task execution. Knowledge of project management techniques and tools. Highly adaptable in a fast‑paced environment, critical thinker, strong problem‑solving skills. Ability to collect, track, and analyze multiple data sets. Attention to detail and ability to work independently with minimal supervision. Ability to build rapport and collaborate with internal and external stakeholders. Proficient in Microsoft Office, Zoom, and other business tools. Job Details Seniority level: Associate Employment type: Full‑time Job function: Administrative and Other Industries: Technology, Information and Media #J-18808-Ljbffr

  • Vendor Specialist

    2 weeks ago

    Taguig, National Capital Region, Philippines DigiPlus Interactive Corp. Full time

    About DigiPlus Interactive Corp.DigiPlus Interactive Corp. pioneered digital entertainment in the Philippines. It introduced leading platforms BingoPlus and ArenaPlus, widely known for their engaging experiences in interactive gaming and sports entertainment. DigiPlus also operates GameZone, with more to come. For more information, visit: Role Summary:The...

  • Admin Specialist

    11 hours ago

    Taguig, National Capital Region, Philippines iOPEX Tech Full time ₱600,000 - ₱1,200,000 per year

    Inspire and brand innovation. Join us nowWe are looking for passionate and talented individuals who wants to join our growing awesome team.Available Roles:General Admin Team LeadFacilities SpecialistCompliance SpecialistAdmin ReceptionistMaster ElectricianCompany ElectricianRequirements:Must have 1-3 years' work experience in Facilities Management preferably...

  • SALES ADMIN SPECIALIST- BGC, TAGUIG

    7 days ago

    Taguig, Philippines Roadsky Manufacturer and Builder Corp. Full time

    SALES ADMIN SPECIALIST- BGC, TAGUIG Roadsky Manufacturer and Builder Corp. Bonifacio Global City, Taguig City, Metro Manila Client & Sales Administration (Administration & Office Support) Full time ₱20,000 – ₱23,000 per month JOB OVERVIEW: The Sales Admin Specialist provides essential administrative and operational support to the Sales Department,...

  • HR & Admin Specialist (Collection Industry)

    2 weeks ago

    Taguig, Philippines Six Eleven Global Services and Solutions, Inc. Full time

    About the Role We are looking for a highly organized and proactive HR & Admin Specialist to join our growing team. This role combines core HR responsibilities—such as recruitment, employee relations, and compliance—with administrative support functions to ensure the smooth day-to-day operations of the office. Key Responsibilities Recruitment & Onboarding...

  • Sales Admin Specialist

    1 day ago

    Taguig, Philippines RoadSky Manufacturer & Builder Corporation Full time

    SALES ADMIN SPECIALIST- BGC, TAGUIG Roadsky Manufacturer and Builder Corp. Bonifacio Global City, Taguig City, Metro Manila Client & Sales Administration (Administration & Office Support) Full time ₱20,000 – ₱23,000 per month The Sales Admin Specialist provides essential administrative and operational support to the Sales Department, ensuring efficient...

  • Admin Specialist

    9 hours ago

    Taguig, National Capital Region, Philippines iOPEX Tech Full time ₱30,000 - ₱60,000 per year

    Inspire and brand innovation. Join us nowWe are looking for passionate and talented individuals who wants to join our growing awesome team.Available Roles:General Admin Team LeadFacilities SpecialistCompliance SpecialistAdmin ReceptionistMaster ElectricianCompany ElectricianJob Overview: You will play a vital role in ensuring the smooth running of our...

  • Admin Specialist

    2 weeks ago

    Taguig, National Capital Region, Philippines Playmate Leisure Solutions Corp. Full time ₱250,000 - ₱500,000 per year

    TheAdministrative Specialist (Procurement)is responsible for managing and coordinating procurement activities to ensure the timely and cost-effective acquisition of goods and services for the company. The role involves canvassing, vendor coordination, purchase order processing, and ensuring compliance with company procurement policies. The position also...

  • People & Culture Associate - HR Admin

    7 days ago

    Taguig, Philippines AIRR Labs Inc. Full time

    The Admin and Vendor Specialist will assist the Head of People and Culture in overseeing the overall management of the office premises and facilities. The role will be managing mostly facilities management-related tasks such as but not limited to overseeing incident reports regarding office facilities, managing calendar events of meeting rooms, vendor...

  • Finance Operations

    2 weeks ago

    Taguig, Philippines AVENSYS CONSULTING INC. Full time

    Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across...

  • Admin and Facilities Management Supervisor

    2 days ago

    Taguig, Philippines Vantage Financial Corporation (formerly eBusiness Services, Inc.) Full time

    Admin and Facilities Management Supervisor Responsible for the maintenance and administration of head office and branches, ensuring that premises provide a conducive working environment for all employees. Responsibilities Oversee all facility-related matters at the head office and branches nationwide. Manage and educate admin specialists to meet service...