Accounts Payable

Accounts Payable & Purchase Order Specialist Opportunity Details {dcrs_type} Accounts Payable & Purchase Order Specialist At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. The Role: TheAP/PO Specialistis responsible for managing accounts payable functions and purchase order processing, ensuring accurate and efficient financial tracking of inventory purchases and project-related expenditures. This role includes maintaining vendor pricing, reconciling financial transactions, and ensuring compliance with company procurement policies. The AP/PO Specialist will work closely with vendors, project managers, and accounting personnel to support company financial operations. Location: Must be in Philippines – Remote Environment: Philippine candidates are allowed to apply Timezone: Monday to Friday 7:00 AM- 4:00 PM PST (11:00 PM - 8:00 AM Philippine Standard Time), follows Philippine holidays. Contract: Full-time Contract Requirements: Education: Bachelor’s degree in accounting , Finance, Business Administration, or related field preferred. Experience: 3+ years in accounts payable, procurement, or inventory management. Skills: Experience withSage Intacct, Microsoft Excel, and financial reconciliation tools. Strong analytical skills, attention to detail, and ability to work in a fast-paced environment. Characteristics: Excellent verbal and written communication skills to collaborate with vendors, project managers, and accounting teams. Ability to manage multiple priorities, deadlines, and reconcile financial transactions accurately. Responsibilities: Enter and processAP invoicesin Sage Intacct, ensuring accuracy and proper coding. Conductcredit card transactionreviews and reconciliations for accuracy. ReconcileAmerican Express and Wex statements, identifying discrepancies and ensuring proper documentation. ManageAP aging reports and GL reconciliations, resolving outstanding balances timely. Reconcilebank transactionsand vendor reconciliation statements to ensure proper financial reporting. Processvendor lien releases, ensuring compliance with contractual obligations. Purchase Order Management & Inventory Tracking Processdaily purchase ordersfrom field teams to vendors, ensuring timely procurement of materials. Trackall purchased inventoryand assign costs when items are transferred to projects or departments. Maintain thePWP invoice listand track material movements in and out of inventory. Update and manageitem listsin Sage Intacct, ensuring all available items are properly cataloged. Set upnew items from vendorsin Sage Intacct, ensuring they are available for PO selection. Conduct periodicinventory reconciliationsto validate stock levels and financial accuracy. Request and updatepricing information from vendors, ensuring current costs are reflected in procurement systems. Maintain strong vendor relationships to optimize pricing, payment terms, and service quality. Ensure compliance with company purchasing policies and negotiate improved terms when posible. #J-18808-Ljbffr