Senior Proposal Coordinator

Overview

Arcadis Manila, National Capital Region, Philippines. Arcadis is the world\'s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

To become part of the Pursuit and Sales Enablement Team (PSET) coordinating and managing proposals for all parts of the Arcadis businesses.

• Assist the Team Leader in training the Proposal Coordinators, provide guidance on the Arcadis Way of Client Development, and liaise with section managers on required trainings.
• Manage the team\'s workload by assigning requests to Proposal Coordinators and ensure timely submission of deliverables by monitoring progress and adjusting resources or time shifts as necessary.
• Review and evaluate proposal documents including technical and financial components; provide guidance on identified risks.
• Collaborate with the Regional Pursuit Teams and Bid Managers to prepare proposal matrix plans and determine key win themes/messages throughout a proposal.
• Manage proposals in alignment with the Arcadis Way of Proposal Management to maintain a high level of service.
• Respond to Expressions of Interest (EOIs) or Requests for Qualifications/Quotations (RFQs) and ensure responses comply with RFP/EOI requirements.
• Obtain support from other departments (including marketing, HR, finance & technical) as needed in proposal preparation.
• Assist in creating and updating client-specific capability statements and presentations.
• Obtain feedback from proposals to capture lessons learned for future submissions.
• Provide weekly summaries of team activities to section managers, including active proposals and resource distribution.
• Collaborate with Arcadis colleagues across all regions.
• Coordinate the pursuit process from kick-off meetings through production of client response templates, editing, formatting, proofreading, and electronic delivery of proposals (EOIs/RFQs and related requests). Work with the Pursuits Team to build bid plans and schedules.
• Facilitate gateway proposal meetings, bid meetings, and approval meetings, and chase identified actions as required.
• Create proposal templates for submissions when the Centralized Bid Team lacks capacity.
• Support client development needs across all sectors and countries.
• Contribute to continuous process improvement of the Manila Shared Services Team.
• Perform other related tasks as needed.

• Proficiency with MS Office applications. Knowledge in Adobe Creative Suite (InDesign, Photoshop) is an advantage.
• Minimum of five years of experience coordinating, scheduling, editing, and producing proposals, statements of qualifications, reports, pre-qualifications, or presentations.
• Supervisory experience is an advantage.
• Bachelor\'s Degree (Marketing, English, Business Administration, Engineering related, etc.).
• Excellent English verbal and written communication; strong computer skills with proficiency in MS Office (Word and Presentation) and InDesign.
• Experience in using Adobe Acrobat.
• Outstanding organizational and logistical skills.
• Ability to work under intense deadlines and respond to last-minute requests and compressed production schedules.
• Ability to take initiative and work independently.

Our Commitment to Equality, Diversity, Inclusion & Belonging: We strive to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Arcadians are encouraged to bring their best selves to work, and the company will provide the support needed to achieve professional ambitions.