Procurement Operations Professional

3 weeks ago

Makati, Philippines Avaloq Full time

Overview

Avaloq, Makati, National Capital Region, Philippines

Avaloq is an industry-leading provider of wealth management technology and services for financial institutions worldwide. We partner with private banks, wealth managers, investment managers, retail and neo banks, and support a collaborative, flexible work environment to help colleagues reach their potential.

Job Description

The Contract Manager reports to the Lead of Professional Services Manila as part of the centralized global Vendor Management Operations Team. The Contract Manager is responsible for professional services for a dedicated area within Vendor Management Operations and ensures that contracts, dismissals, extensions and on/offboardings are created on time. The role requires friendly behavior, strong communication skills, and the ability to provide administrative support in an excellent and collaborative manner. Taking ownership for actions, thinking ahead, and acting proactively are important values.

The Vendor Management Operations Team consists of professionals with responsibilities in contracting, procure-to-pay, system/tool administration and contract archiving. This role works closely with Vendor Management Category Leads, Legal, Applications, and global stakeholders including project managers and PMOs to ensure contracts and documents align with current processes and policies. A core expectation is to rapidly understand Avaloq’s contracting and purchasing processes.

Your key tasks
  • Create contracts and other necessary documents for Avaloq purchases and external resources in coordination with Vendor Management Category Leads and regional stakeholders.
  • Take end-to-end responsibility for administrative workflows, onboardings, extensions, and leaves of external resources in the system.
  • Build and maintain good relationships with vendors and serve as the contact for contractual matters in the relevant areas.
  • Maintain accurate, up-to-date, accessible files for correspondence and documentation related to established contracts and those in progress.
  • Monitor contracts and manage dismissals, extensions, or renewals.
  • Ensure vendors receive contracts and purchase order documents in a timely and accurate manner.
  • Assist with process improvements and testing of new systems.
  • Provide administrative support to the Line Manager and Head of Vendor Management Operations.
Qualifications
  • 1-3 years of experience in Business Processing, Project Management, or Financial Technology.
  • Excellent communication skills in English (oral and written).
  • Proficiency in Microsoft Office suite.
  • Strong organizational skills and attention to detail.
  • Team player with a responsible and friendly personality.
  • Adaptable and quick learner, resilient during peak periods.
  • Nice to have: Knowledge on Docusign.
Additional Information

We offer hybrid and flexible working arrangements to support work-life balance while maintaining Avaloq culture in our global offices. We embrace diversity and foster an equal opportunity environment where everyone can be their authentic selves. We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other characteristic. Please note that we do not accept speculative CV submissions from recruitment agencies; unsolicited submissions will be exempt from any payment.

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