Procurement Operations Professional

3 weeks ago

Makati, Philippines Avaloq AG Full time

Overview

The Contract Manager reports directly to the Lead of Professional Services Manila of which is part of the centralized global Vendor Management Operations Team. The Contract Manager has the full responsibility for professional services for a dedicated area within Vendor Management Operations and ensures that contracts, dismissals, extensions and on/offboardings are created on time. Friendly behaviour, good communications skills, and the willingness to provide administrative support in an excellent and collaborative way are required. Taking ownership for own actions, thinking ahead, and acting proactively are important and appreciated behaviours.

The Vendor Management Operations Team consists of diverse professionals with different responsibilities in contracting, procure-to-pay, system/tool administration and contract archiving.

This role will work closely with Vendor Management Category Leads, Legal Team, Applications, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policies. A core expectation towards the candidate is to rapidly gain an understanding of Avaloq’s contracting and purchasing.

Key Tasks
  • Create contracts and other necessary documents for Avaloq purchases and external resources in coordination with Vendor Management Category Leads and stakeholders of our Regions and Business Areas.
  • Take end-to-end responsibility for the administrative workflow, onboardings, extensions, and leaves of external resources in the system.
  • Build a good relationship with vendors and serve as contact for contractual matters in the relevant areas.
  • Maintain files for correspondence and documentation in relation to established contracts and those in progress. Ensuring that it is accurate, up-to-date, and easily accessible.
  • Monitor contracts and proper managing of dismissals, extensions, or renewals.
  • Ensure that vendors receive contracts and purchase order documents in a timely and accurate manner.
  • Assist with process improvements and testing of new systems.
  • Provide administrative support to the Line Manager and Head of Vendor Mgmt Operations.
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