Accounts Payable Specialist

WNS Pasig, National Capital Region, Philippines

Qualifications

• Must be at least college graduate. With degree related in Accounting, Finance, or another related field (preferred).
• 2+ years of experience in accounts payable with exposure to both vendor and employee payments.
• Strong knowledge of invoice processing, expense validation, cash advance monitoring, and tax regulations.
• Proficiency in accounting software (SAP, Oracle, or similar ERP systems).
• Excellent attention to detail, analytical skills, and problem-solving abilities.
• Effective communication and interpersonal skills to coordinate with internal and external stakeholders.
• Ability to prioritize tasks, meet deadlines, and ensure compliance.

Job Description

• Process vendor invoices accurately and in a timely manner.
• Verify purchase orders (POs), services/goods receipt notes (SRNs/GRNs), and invoice details for compliance and accuracy.
• Handle vendor account reconciliations and resolve discrepancies.
• Coordinate with the indenting teams to ensure proper documentation and issue resolution.
• Ensure compliance with tax regulations (TDS, etc.) while processing invoices.
• Manage payment cycles and schedules to ensure timely payments to vendors.

Employee Reimbursement Processing

• Review and process employee reimbursements for business-related expenses, such as travel, meals, and mobile.
• Verify supporting documents to ensure compliance with company policies and tax regulations.
• Coordinate with employees to resolve discrepancies and ensure timely processing.
• Process approved reimbursements for payment.

Cash Advance Requests & Management

• Process employee cash advance requests based on company guidelines and approval workflows.
• Ensure proper documentation and authorization for all cash advances.
• Maintain records of issued advances and monitor outstanding balances.
• Validate liquidation reports, ensuring all expenses align with the approved cash advance purpose.
• Reconcile liquidation amounts against supporting documents and company policies.
• Follow up with employees on overdue liquidations and ensure timely submission.
• Assist in enforcing liquidation deadlines and policies to maintain financial accuracy.

Compliance & Documentation

• Ensure all transactions adhere to company policies, accounting principles, and tax regulations.
• Maintain updated accurate and organized records of invoices, reimbursements, cash advances, and liquidations for audit purposes.
• Support internal and external audits by providing necessary documents and clarifications.

Reporting and Analysis

• Prepare periodic reports on accounts payable status, aging analysis, and payment forecasts.
• Highlight any discrepancies, overdue payments, or process gaps to the manager.

Process Improvement & Coordination

• Identify opportunities to enhance efficiency and accuracy in AP processes.
• Work with teams to improve automation and compliance monitoring.
• Provide training or guidance to employees on reimbursement, cash advance, and liquidation policies.

Position Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Customer Service
• Industries: Outsourcing and Offshoring Consulting

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