Executive Assistant

3 weeks ago

Quezon City, Philippines Global Staff Network Full time

Job Title: Executive Assistant Work Schedule: Monday to Friday, 6:00 AM3:00 PM Location: Quezon City Setup: On-site Overview The Executive Assistant provides high-level administrative, operational, and basic financial support to ensure the Directors daily activities run efficiently. This role requires strong organizational skills, proactive communication, and the ability to work closely with the Directoroffering feedback, maintaining accountability, and helping drive key initiatives forward. Key Responsibilities Executive Support Manage the Directors calendar, including scheduling meetings and coordinating appointments. Arrange travel itineraries, site visits, accommodations, and logistics. Prepare and organize reports, presentations, job updates, and business documents. Track tasks, deadlines, follow-ups, and project milestones to support seamless operations. Perform general administrative duties such as filing, correspondence, expense processing, and preparing meeting minutes. Communication & Coordination Serve as the primary point of contact for internal teams, contractors, suppliers, and clients. Ensure clear and timely communication across departments and stakeholders. Work closely with the Director by providing feedback, supporting priorities, and ensuring accountability on deliverables. Finance, Costing & Job Tracking Monitor and record expenses for ongoing jobs, including materials, labor hours, and third-party costs. Track project budgets, job costing, and variances to support financial decisions. Prepare cost summaries, basic dashboards, and expenditure reports using Excel. Maintain trackers for budget monitoring, job costing, and resource allocation. Coordinate with Accounting or Finance teams to ensure accurate and timely processing of expense documentation. Document & Design Support Assist in preparing visually appealing presentations and materials (basic design skills required). Maintain well-organized documentation, records, and reference files. Qualifications Bachelors Degree in Business Management, Finance, or a related field. Strong proficiency in Microsoft Excel (formulas, pivot tables, data organization, basic dashboards). Experience in job costing, basic finance tracking, or monitoring operational expenses is an advantage. Excellent written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple priorities effectively. Proficient in Microsoft Office, Google Workspace, and basic design tools (e.g., Canva, PowerPoint). Ability to work independently, exercise good judgment, and maintain confidentiality. Experience in administrative, executive assistant, or coordination roles is an advantage. Benefits: Day-shift schedule Free coffee and snacks Competitive salary 13th-month pay Paid annual leave HMO coverage Life insurance Birthday leave Take a look at our office: We provide staff with access to state-of-the-art facilities Meet our growing team: Global Staff Network is expanding in Manila Global Staff Network: New HQ A Year of Estimating Excellence at GSN Our Recruitment Process: Work Culture & Recruitment at GSN | A Look Inside

  • Executive Services Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    2 days ago

    Quezon City, National Capital Region, Philippines CORROTECH INCORPORATED Full time

    We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level of administrative support to our executive leadership. This role is critical to ensuring the smooth and efficient operation of the executive's day-to-day activities, managing both strategic and administrative tasks.The ideal candidate will be a...

  • Executive Assistant

    3 weeks ago

    Quezon City, Philippines Global Staff Network Full time

    Job Title: Executive Assistant Work Schedule: Monday to Friday, 6:00 AM3:00 PM Location: Quezon City Setup: On-siteOverview The Executive Assistant provides high-level administrative, operational, and basic financial support to ensure the Directors daily activities run efficiently. This role requires strong organizational skills, proactive communication, and...

  • Executive Assistant

    2 days ago

    Quezon City, National Capital Region, Philippines SAMS Corp. Full time

    Qualifications:Candidate must have a Bachelor's degree in any 4-year courseMust have a minimum of 2 years experience as Secretary or Executive AssistantProficient in MS Office toolsHas excellent communication skillsAble to work independentlyWilling to work in Commonwealth, Quezon CityJob Types: Full-time, PermanentPay: Php20, Php22,000.00 per...

  • Executive Assistant

    12 hours ago

    Quezon City, Philippines Cobden & Carter International Full time

    The Executive Assistant (EA) supports the Managing Director by handling administrative and secretarial tasks to optimize their time. The EA's primary role is to understand the strategic goals, objectives, and targets. A deep knowledge of the organization, key personnel (both internal and external), and its mission is essential. The Office Manager ensures the...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Global Officium Limited INC- Cubao Full time

    We're hiring an Executive Assistant who is proficient in Excel, adept at AI, strong in research, methodical, organized, street smart, resourceful, curious, excellent at following up, and simply gets things done.What You'll Do:· Keep your executive on track with scheduling, coordination, and follow-ups.· Build smart reports and analysis in Excel that drive...

  • Executive Assistant

    4 weeks ago

    Quezon City, Philippines JM DELA CRUZ CONSTRUCTION Full time

    An Executive Assistant (EA) in construction provides high-level administrative and project support to senior management, which includes managing communications, scheduling meetings, preparing documents, coordinating with vendors and clients, and handling special projects. Key responsibilities involve managing complex calendars, preparing proposals and...

  • Executive Assistant

    4 weeks ago

    Quezon City, Philippines JM DELA CRUZ CONSTRUCTION Full time

    An Executive Assistant (EA) in construction provides high-level administrative and project support to senior management, which includes managing communications, scheduling meetings, preparing documents, coordinating with vendors and clients, and handling special projects. Key responsibilities involve managing complex calendars, preparing proposals and...

  • Executive Assistant

    2 days ago

    Cebu City, Central Visayas, Philippines TapTalent Full time

    We're Hiring: Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support our executive team in Cebu City. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently. Location: Cebu City, Philippines Work Mode: Work From Office Role:...

  • Executive Assistant

    2 weeks ago

    Julia Vargas cor. Meralco Avenue Pasig City, , Philippines KDCI Full time

    Job description About the RoleKDCI Outsourcing is seeking a highly organized and proactive Personal & Executive Assistant to provide comprehensive administrative and personal support to C-level leadership. The ideal candidate is resourceful, detail-oriented, and capable of managing both professional and personal responsibilities with discretion. This role...