Virtual Executive Assistant

7 days ago

Metro Manila Philippines Asia Teleservices, Inc. Full time

Job Overview: We are seeking a highly experienced, tech‑savvy, and detail‑oriented EXECUTIVE ASSISTANT to deliver administrative, operational, and strategic support. The ideal candidate has at least 3 years of experience as an Executive Assistant, possesses strong AI exposure, and is comfortable working onsite in our Ortigas, Pasig office. Job Key Responsibilities: Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones. Provide seamless support to multiple CEOs and senior executives with competing priorities. Organize international and domestic travel arrangements (flights, hotels, transportation). Prepare, maintain, and optimize presentations, reports, and internal documents. Assist with bookkeeping and financial tracking using QuickBooks or similar software. Minimum 1 year of hands‑on bookkeeping experience using QuickBooks or similar accounting software is required. Develop and maintain executive‑level dashboards, trackers, and project management systems. Utilize AI tools to automate workflows, generate insights, build simple applications, and enhance productivity. Demonstrated proficiency with AI platforms including ChatGPT/GPT‑4 and other relevant AI tools for workflow automation and content creation. Support with app building, automation, and presentation creation (PowerPoint, Google Slides, AI‑enhanced tools). Handle confidential and sensitive information with utmost professionalism. Act as a liaison for executives in communications with international clients, stakeholders, and internal teams. Manage expense reports and support finance‑related tasks. Job Qualifications: Minimum 3 years of experience as an Executive Assistant or similar role. Willing to report onsite in Ortigas Center, Pasig. Proven ability to support multiple executives/CEOs simultaneously. Strong background in calendar management, travel coordination, and bookkeeping. Proficient in QuickBooks or other accounting software. Advanced AI exposure with the ability to use AI for task automation, app building, and content creation. Highly skilled in Google Workspace, Microsoft Office Suite, and collaboration platforms (Zoom, Slack, Trello, Asana, Calendly). Strong organisational, multitasking, and problem‑solving skills. Excellent communication skills (written and verbal). High level of discretion and integrity when handling confidential matters. Self‑starter with the ability to thrive in a fast‑paced and global work environment. Perks & Benefits: Competitive salary package. Dynamic and collaborative work environment. Direct exposure to top‑level executives and global leadership. #J-18808-Ljbffr

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