Executive Assistant with Marketing Experience

3 weeks ago

Palawan, Philippines 100x Full time

Executive Assistant with Marketing Experience We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus. Administrative & Operational Support: Expertly manage and triage the Founder's inbox, categorizing, routing, and escalating issues as necessary Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations Maintain and update databases (press lists, vendor lists, etc.) Oversee computer and equipment maintenance, management, and procurement Manage office including ordering supplies and coordinating maintenance Arrange travel, accommodations, itineraries, and related correspondence Create and execute detailed expense reports for business trips Client & Business Development Support: Triage and respond to inbound inquiries from potential clients Maintain the CRM and ensure accurate daily updates Assist in organizing and participating in business development activities Send welcome packages to new clients Communications & Marketing Support: Support in updating website and social content created by the team Manage and assist online entries for awards Reach out to journalists and send press releases Research contacts for journalists, events, and other outlets in the best interests of the company Support founders in press or event initiatives as required Assist the Founder in managing the content calendar for social media Help coordinate and execute in-house projects such as holiday gifts and events Research speaking engagements for the founders Research opportunities for new business, including contact information for potential partners HR & Finance Support: Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans Draft contracts for employees and freelancers Manage sick leave protocols and communications Support recruitment processes, including triaging candidate applications Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.) Process and manage accounts payable and receivable Perform weekly bookkeeping reconciliations Qualifications: 4+ years of experience in executive assistance, communications, or marketing Must be able to work on Eastern Standard Time (EST) Proven ability to communicate effectively and build relationships Strong organizational and time-management skills Highly motivated, resourceful, and a go-getter mentality Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word Experience with CRM software and sales tools is a plus Comfortable working flexible hours when needed This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply Benefits: Two weeks of paid time off. Training and development programs. Work from home. #J-18808-Ljbffr

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