Recruitment & Mobilisation Coordinator

Primary Role Purpose To provide highly effective, efficient recruitment, onboarding and mobilisation support in line with and client/site processes for new employees to the Caledonia Group. Whilst each R&M Coordinator will have their own dedicated clients/sites typically within one state, you will be required to provide inter-divisional/interstate support during peak periods. Key Accountabilities Ensure employees are onboarded and mobilised to site in line with Client's onboarding process and the relevant client/sites processes including updating the Teams mobilisation spreadsheet, forms/paperwork are completed, tickets/licenses are provided, client contacts are communicated with, flights and accommodation are organised (where relevant) and portals are updated. Ensure high levels of vigilance at all times when onboarding employees to ensure all steps and processes are closely followed for not only Client's onboarding processes but the relevant client/sites (which will all be different). Work closely with your State Manager and relevant Supervisor(s) to help organise, plan and prepare for upcoming works (local/metro, maintenance, shutdowns and adhoc project works) including updating rosters and manning sheets as required. Proactively manage and update candidates (Talent Pipeline) in FastTrack to ensure candidate details are accurate and update at all times. Demonstrate proficiency in utilising FastTrack system for candidate management and pipeline updates. Proactively and accurately ensure all Job Orders are entered into FastTrack, candidates and employees are moved through the Job Referral stages and Job Orders are filled/cancelled in a timely manner. Onboard new employees through Onboarded, New Employee Onboarding Register and relevant client portals as appropriate. End-to-end recruitment process including writing ads, screening candidates, conducting phone screening, organising interviews, conducting reference checks and booking medicals. Coordinate letters of offer and provide pay and site terms and conditions to employees. Confirm status of working rights and conduct VEVO checks where relevant. Possess working knowledge of Australian work rights and VEVO system for verification processes. Verify and ensure new and existing employees complete the relevant site inductions and hold the required tickets/licenses. Act as a primary point of contact for clients and develop positive working relationships with both internal and external stakeholders. Ticket/License management: Closely review employee tickets/licenses as they come through Onboarded to ensure they are up-to-date and relevant for position/site. On Occasion, assist with ticket expiry management as required and escalate any non-compliance issues with relevant State Manager. Ensure no employee commences without full compliance to Caledonia's onboarding processes (i.e. all employees have a signed LOO, have completed their onboarding and induction modules, have passed a minimum of a drug & alcohol screen etc). Ensure employee files on the k: drive are updated as appropriate including candidate records in FastTrack. Assisting with general enquiries with staff (payroll, terms and conditions of employment, site details, PPE, drafting letters etc). Provide general human resources administration support to the Human Resources Manager as required. Distribute PPE as required. Assist with booking flights and accommodation for employees as required. General administration as required (i.e. assist with answering phonecalls, greeting visitors, generating purchase orders etc). Qualifications Graduate of BS Psychology, BSBA or other related courses. Previous experience in a recruitment and mobilisation or Human Resources administration role at least 3 years and above. Experience as a Recruitment & Mobilisation Coordinator handling Australian clients is required. Demonstrated experience handling Australian construction and mining clients in a recruitment and mobilisation capacity. Previous experience in construction, mining or resources (highly desirable). Ability to foster and maintain positive relationships with both internal and external stakeholders. Exceptional attention to detail, Proactive, Initiative, Effective team player, flexible and adaptable. Excellent communication skills and strong customer orientation. Can work onsite for 3 months and hybrid afterwards at least 2x a week WFH. #J-18808-Ljbffr