Executive Assistant/Excel Expert

3 weeks ago

Philippines RemoteVA Full time

Overview

Job Title: Executive Assistant / Excel Expert
Industry: Construction
Location: Remote
Employment Type: Full-Time

We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.

Key Responsibilities
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Handle email correspondence via Outlook and ensure timely follow-ups
  • Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
  • Support CRM activities using Pipedrive (training provided)
  • Conduct lead generation and data enrichment using Seamless.ai
  • Assist with order processing and inventory tracking via SellerCloud
  • Prepare presentations, reports, and documentation for internal and client use
  • Liaise with clients, vendors, and internal teams to ensure smooth operations
  • Maintain confidentiality and professionalism in all communications
Qualifications

Required Skills & Experience

  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Outlook for email and calendar management
  • Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
  • Strong organizational and multitasking abilities
  • Attention to detail and problem-solving mindset
  • Ability to work independently and manage time effectively
Tools & Platforms
  • Excel - VLOOKUP required, PivotTables helpful
  • Outlook - For email and scheduling
  • Pipedrive - Training provided
  • Seamless.ai - For lead generation
  • SellerCloud - For order and inventory management
Education & Experience
  • Bachelor’s degree preferred (Business Administration, Construction Management, or related field)
  • 2+ years of experience in an executive assistant or administrative role
  • Experience in the construction industry is a strong plus
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