Finance Admin Assistant
3 weeks ago
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- JOB TITLE : Finance Admin Assistant
- JOB ID : HARDIA1
- INDUSTRY : Real Estate + Medical Practice
- LOCATION : LATAM / PH
- JOB STATUS : Full Time
- WORK SCHEDULE : 9am to 6pm EST or PST (Possible Flexible)
- SALARY : $7-$8 per hour minimum
- TARGET START DATE : ASAP
Our client is a diversified company involved in real estate development and medical practice management.
About the RoleAs the client's operations expand, they are seeking a proactive, detail-oriented, and reliable Virtual Assistant who can support key administrative functions particularly bookkeeping, scheduling, and property management coordination to help streamline daily workflows and support long-term business growth.
Key Responsibilities Bookkeeping & Financial Admin- Maintain accurate and up-to-date financial records
- Collaborate with external CPA to prepare monthly and quarterly financial summaries
- Assist with invoice tracking, payment reminders, and expense categorization
- Use tools like QuickBooks Online for day-to-day bookkeeping
- Prepare financial documentation for tax filings and audits
- Coordinate maintenance requests between tenants and vendors
- Manage communication and scheduling with tenants, especially for 20+ units (including residential buildings and homes)
- Maintain and update property management CRM systems
- Track rental payments, lease expirations, and other critical timelines
- Manage calendar scheduling across multiple business ventures (real estate + medical practices)
- Organize and coordinate virtual meetings
- Perform research and data entry as needed
- Handle general administrative tasks to relieve the CEO of operational burden (NB)
Qualifications & Skills
- Minimum 5 years experience working remotely for U.S.-based companies
- Proven bookkeeping / accounting experience (ideally supporting real estate or medical businesses)
- Proficient in QuickBooks Online
- Strong written and verbal English communication skills
- Reliable internet connection (Fiber/cable preferred) with backup power options
- Demonstrated discretion and trustworthiness , especially when handling sensitive financial data
- Experience or familiarity with property management tools and processes is a strong plus
- College degree in Accounting, Finance, Business, or related field preferred
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