Finance Admin Assistant

3 weeks ago

Cagayan de Oro, Philippines Inside Out Full time

IMPORTANT: WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED. Please submit your resume and audio recording in English:

  • JOB TITLE : Finance Admin Assistant
  • JOB ID : HARDIA1
  • INDUSTRY : Real Estate + Medical Practice
  • LOCATION : LATAM / PH
  • JOB STATUS : Full Time
  • WORK SCHEDULE : 9am to 6pm EST or PST (Possible Flexible)
  • SALARY : $7-$8 per hour minimum
  • TARGET START DATE : ASAP
About the Client

Our client is a diversified company involved in real estate development and medical practice management.

About the Role

As the client's operations expand, they are seeking a proactive, detail-oriented, and reliable Virtual Assistant who can support key administrative functions particularly bookkeeping, scheduling, and property management coordination to help streamline daily workflows and support long-term business growth.

Key Responsibilities Bookkeeping & Financial Admin
  • Maintain accurate and up-to-date financial records
  • Collaborate with external CPA to prepare monthly and quarterly financial summaries
  • Assist with invoice tracking, payment reminders, and expense categorization
  • Use tools like QuickBooks Online for day-to-day bookkeeping
  • Prepare financial documentation for tax filings and audits
Property Management Support
  • Coordinate maintenance requests between tenants and vendors
  • Manage communication and scheduling with tenants, especially for 20+ units (including residential buildings and homes)
  • Maintain and update property management CRM systems
  • Track rental payments, lease expirations, and other critical timelines
Executive Assistance
  • Manage calendar scheduling across multiple business ventures (real estate + medical practices)
  • Organize and coordinate virtual meetings
  • Perform research and data entry as needed
  • Handle general administrative tasks to relieve the CEO of operational burden (NB)

Qualifications & Skills

  • Minimum 5 years experience working remotely for U.S.-based companies
  • Proven bookkeeping / accounting experience (ideally supporting real estate or medical businesses)
  • Proficient in QuickBooks Online
  • Strong written and verbal English communication skills
  • Reliable internet connection (Fiber/cable preferred) with backup power options
  • Demonstrated discretion and trustworthiness , especially when handling sensitive financial data
  • Experience or familiarity with property management tools and processes is a strong plus
  • College degree in Accounting, Finance, Business, or related field preferred

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