Senior Recruiting Coordinator

Overview About the team At Zillow, our Talent Acquisition team is transforming how we hire by leveraging technology to simplify and elevate every step of the process. We are committed to operational excellence and delivering a world-class, inclusive candidate experience that supports Zillow’s mission and values. About the role As a Senior Recruiting Coordinator, you will play a pivotal role in ensuring a seamless and inclusive interview experience. You’ll partner with recruiters, hiring managers, and interviewers, using advanced scheduling tools to drive efficiency, consistency, and innovation throughout the candidate journey. This role will support our recruiting team in Mexico. You Will Get To Coordinate and manage complex, high-volume interview schedules using automated tools integrated with Workday, Outlook, and Zoom. Serve as the primary contact for virtual, multi-day, and panel interviews, ensuring accurate setup and clear communication. Manage scheduling actions, including reschedules, substitutions, and cancellations, while maintaining data accuracy. Troubleshoot scheduling issues such as availability conflicts, time zone discrepancies, and automation errors. Communicate proactively with recruiters and interviewers to prevent conflicts and ensure clarity. Track interview feedback, NDA signatures, and other hiring documentation to maintain compliance. Mentor and train Recruiting Coordinators on best practices for automation, calendar management, and candidate communication. Lead or participate in initiatives to improve team efficiency and candidate satisfaction. This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice, which must be identified to the Company. U.S. employees may live in any of the 50 United States, with limited exceptions. Who you are 3+ years of experience managing high-volume scheduling, preferably in Recruiting Coordination, HR operations, or talent acquisition support. Strong organizational and time management skills, with attention to detail and accuracy. Proficient in applicant tracking systems (Workday), Outlook calendar management, and automated scheduling tools (e.g., Paradox, GoodTime, Prelude, or similar). Able to manage multiple priorities and deliver timely, accurate results. Collaborative communicator who builds strong relationships with cross-functional partners. Committed to creating a smooth, inclusive experience that reflects Zillow’s brand and values. Proactive problem-solver who anticipates challenges and drives solutions with minimal supervision. Must live in Mexico Get to know us At Zillow, we’re reimagining how people move—through the real estate market and through their careers. As the most-visited real estate platform in the U.S., we help customers navigate buying, selling, financing and renting with greater ease and confidence. Whether you’re working in tech, sales, operations, or design, you’ll be part of a company that’s reshaping an industry and helping more people make home a reality. Zillow is honored to be recognized among the best workplaces in the country. Zillow was named one of FORTUNE 100 Best Companies to Work For® in 2025, and included on the PEOPLE Companies That Care® 2025 list, reflecting our commitment to creating an innovative, inclusive, and engaging culture where employees are empowered to grow. No matter where you sit in the organization, your work will help drive innovation, support our customers, and move the industry—and your career—forward, together. Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact your recruiter directly. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state and local law. Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #J-18808-Ljbffr