Executive Assistant

1 week ago


Cainta, Philippines DOXA Talent Full time

Join to apply for the Executive Assistant (Colombia) role at DOXA Talent Our Company At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to seamlessly expand their teams and grow their operations.What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. Role We’re seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to the Chief Executive Officer and executive team. This role is designed for a detail-oriented professional who thrives in dynamic environments, demonstrates excellent judgment, and can efficiently manage multiple priorities.You’ll play a key role in ensuring that the executive team operates smoothly by handling schedules, communications, travel arrangements, and project coordination. Location Must be in Colombia – Remote.Environment: Colombian and International Teams.Language: Advanced English (B2+ – C1).Timezone: Monday to Friday – 9:00 AM to 6:00 PM PST.Contract: Non-fixed Term Colombian Contract. Requirements Bachelor’s Degree preferred but not required. 3+ years of experience supporting senior executives, preferably in a fast‑paced or growth-focused organization. Proficiency with productivity tools (Microsoft 365, Excel, Webex, project management tools). Strong organizational, time‑management, and problem‑solving skills. Excellent written and verbal communication abilities. High level of integrity and ability to maintain confidentiality. Analytical skills with particular attention to detail. Experience in data management, analytics, and reporting preparation. Ability to function autonomously – independent worker, self‑directed. Responsibilities Manage the Chief Executive Officer’s calendar, schedule meetings, and coordinate travel arrangements for the CEO. Prepare meeting agendas, presentations, and reports; review meeting notes and ensure action items are tracked. Handle confidential information with discretion and professionalism. Review email inbox, sort, and respond to emails as needed. Conduct a weekly touchpoint meeting with the CEO, ensuring tasks are on track and look ahead to organize travel and calendar. Act as a liaison between the executive team and internal/external stakeholders. Track key deliverables, deadlines, and action items to ensure timely follow‑up. Support project management, event planning, and special initiatives as needed. Assist with internal communications, documentation, and operational workflows. Referrals increase your chances of interviewing at DOXA Talent by 2x. #J-18808-Ljbffr



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