Import and Supply Logistics Executive

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, including Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Rabanne, Ferragamo, and SK-II. LUXASIA has established Joint Ventures with LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). The Group's capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. Powered by a diverse team of 2700 talents across 15 markets, LUXASIA fosters a dynamic and inclusive work environment.

Why Join Us?

At LUXASIA, we believe in the beauty within every talent — that’s you. We invest in your growth by building your competencies and unleashing your potential. Our extensive portfolio of over 100 luxury brands across Asia Pacific offers you the chance to impact millions of consumers. We empower you to run your work like an entrepreneur, providing autonomy with guidance and genuine care. As a diverse and innovative team, we celebrate differences, embrace change, explore new ideas, take risks, learn from failures, and drive results. Join us for a fulfilling career filled with professional growth.

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Job Description

We are seeking a Logistics Coordinator to support overall supply logistics and importation processes, including order raising, SAP processing, shipment booking, import document coordination, freight quotation review, shipment notice receipt, and Customs clearance compliance.

Key Responsibilities

• Update order and shipment details accurately through coordination with functional departments and regional supply chain teams, flagging risks and opportunities.
• Ensure efficiency and compliance in import processes, safeguarding all import-related documents.
• Work with Regulatory Pharmacists to ensure registration of new launches with FDA prior to stock ordering and arrival in the Philippines.
• Liaise with Clearing Agents, Forwarders, internal customers, and principals for cargo shipping, clearance, and timely delivery.
• Verify shipping documents for accuracy and completeness, including COO to reduce duties and taxes.
• Review and dispute forwarder’s billing discrepancies.
• Prepare and consolidate import documents for record-keeping and timely vendor payments.
• Ensure inbound shipments are booked as payable via SAP (MIRO) and coordinate with Finance.
• Submit monthly goods-in-transit reports for JV partners to comply with finance requirements.
• Report shipment costs for F&B and CDT, and update PO conditions quarterly.
• Process claims related to inbound delivery non-compliances like shortages and damages.
• Perform other duties as assigned.

Requirements

• Experience in importation processes
• Negotiation skills
• Judgment and decision-making abilities
• System analysis proficiency
• Detail-oriented service mindset
• Experience with SAP system
• Preferably licensed Customs Broker

Are you ready to thrive in a fast-paced, challenging environment? Do you want to innovate, embrace failures as lessons, and pursue excellence? Join us and grow together.

Diversity, Equity, and Inclusion

LUXASIA is committed to reflecting community diversity and providing equal opportunities regardless of race, gender, age, disability, or background.

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